REGULATORY SPECIALIST II (Legal Assistant) - 64085522

State of Florida • TALLAHASSEE, FL

5d • Onsite

About The Position

The Prosecution Services Unit (PSU) provides legal services in regulating health-care boards and councils and takes administrative action against healthcare practitioners for violations of their practice acts. The Regulatory Specialist II provides administrative legal support to two or more attorneys. The work includes routine matters as well as exercising independent judgment, time management, and initiative to complete varied tasks and prepare and finalize work product under attorney oversight.

The position supports disciplinary cases through preparation for probable cause panels, formal litigation before the Division of Administrative Hearings (DOAH), and final disposition before boards and councils. It maintains complete and current electronic case files and activity logs, updates case-management systems, coordinates proceedings and related logistics, prepares and files legal documents, and arranges attorney travel.

The position is based at 2585 Merchants Row, Tallahassee, Florida. Incumbents may be required to perform emergency duty before, during, or beyond normal work hours or days.

Requirements

• At least two years of legal or administrative experience, including Microsoft Office, Adobe, data entry, travel preparation, and document preparation; college education may substitute for the required experience year for year.
• Sound writing and organizational skills, knowledge of spelling, punctuation, and grammar, and sound reading comprehension.
• Computer skills and Microsoft Office literacy.
• Ability to plan, manage, and organize work priorities; multitask; complete assignments accurately and on time; and manage time.
• Ability to learn to use a case-tracking system and applications needed for daily work.
• Knowledge of techniques for handling complaints and dealing with the public.
• Ability to compile, organize, and analyze data and create reports.
• Ability to work independently with minimal or no supervision.
• Ability to maintain confidentiality.
• Ability to communicate effectively and establish and maintain effective working relationships.
• Ability to learn and communicate effectively in English, orally and in writing.

Nice To Haves

• Reliable attention to detail and accuracy.
• Ability to prioritize and organize work product and functions.
• Experience working under deadlines.
• Ability to file, type, proofread, and edit for correct grammar and spelling; communicate; and calendar and arrange meetings.
• Experience processing and tracking legal documents.

Responsibilities

• Prepare materials for healthcare disciplinary cases presented to probable cause panels, litigated before DOAH, and submitted for final disposition before boards and councils.
• Maintain electronic case files according to established protocols, ensuring files and activity logs contain complete, accurate, and current records.
• Update the case-management system and electronic case repository as actions occur in assigned attorney cases.
• Conduct monthly inventories of assigned attorneys’ cases, update the case-management system, and provide current caseload reports to the attorneys.
• Communicate by telephone and in writing with respondents and their counsel, witnesses, complainants, expert witnesses, Department employees, and the public.
• Draft, edit, and prepare routine correspondence using preapproved templates.
• Receive, calendar, and process notices of proceedings before DOAH.
• Schedule court reporters, witnesses, and locations for depositions and formal hearings; request purchase orders before services are rendered.
• Schedule and coordinate witness conferences and pretrial meetings for assigned attorneys.
• Prepare notices, motions, subpoenas, and pleadings for attorney review and signature, and file documents with DOAH.
• Prepare exhibits, redact confidential information, and prepare trial or hearing notebooks.
• Coordinate with assigned attorneys to ensure deadlines are met.
• Arrange travel and prepare travel authorizations and reimbursements for assigned attorneys according to Department policies and procedures.
• Perform other duties as assigned.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one personal holiday each year.
• State Group Insurance options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options with employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed