Legal Assistant II

WVU Medicine•Home Work - Berkeley County WV (Local), WV

About The Position

Acting under the direction and supervision of the Associate General Counsel, the Legal Assistant II provides general legal assistant support for contracting and transactional functions and responsibilities, as well as for the broader legal needs of the WVUHS Legal Department. The role supports the transaction and contracts team, helps manage legal documents and records, and provides administrative and operational assistance to counsel and department staff. The position is scheduled for 40 hours per week and is non-exempt.

Requirements

High school diploma or equivalent and one year of experience in a legal or related field, or a bachelor's degree.
Good verbal and writing skills.
Ability to proofread and edit documents.
Good organizational skills.
Basic computer knowledge and ability to operate standard office software.
Willingness to adapt and reprioritize tasks in a changing environment.
Excellent time management skills and ability to prioritize while working independently.

Nice To Haves

Associate degree in business/office management, secretarial sciences, or a related legal field.
Experience with database and document management systems.
Experience related to general transactional and contract legal processes.
Advanced experience in Microsoft Office and Adobe.

Responsibilities

Provide a wide range of support to the WVUHS transaction and contracts team.
Serve as a key point of contact and manage calendars and travel, when necessary, for the associate and assistant general counsel.
Communicate promptly and professionally with internal WVUHS departments regarding legal matters.
Prepare documents for signature and coordinate the execution and mailing of legal documents.
Monitor and maintain management information for the WVUH Legal Services Department.
Maintain departmental filing systems and files to ensure timely access to accurate information.
Complete projects involving document organization, filing systems, and management of on-site and off-site contracts.
Create and organize information and generate reference tools for office use.
Monitor governmental and OIG websites for excluded parties, perform vendor sanction checks as necessary, and ensure vendors are registered to do business in their state of residence.
Ensure contract files contain all contracts, signatures, and fully executed documents before closing.
Circulate copies of contracting documents to stakeholders as appropriate.
Support the WVUH Legal Services Department in all matters, including assisting other counsel and staff as needed.
Train other personnel in the contracts management database as directed.
Organize and track files for important transactions or case documents, including pleadings and voluminous discovery materials, and create and maintain files in electronic case and contracts management databases.
Obtain and assist with reviewing due diligence and discovery materials, such as corporate certificates of good standing and court filings.
Search legal records in computer databases.