Paralegal/Legal Assistant II

LMR Technical Group•Arlington, VA

4d•Onsite

About The Position

LMR is seeking a Paralegal/Legal Assistant II to provide complex day-to-day administrative and litigation support to the Defense Office of Hearings and Appeals (DOHA), Department Counsel Division. The position involves working independently with minimal detailed guidance on classified and unclassified case files, including archiving, retrieval, database entry, report generation, research, and delivery of requested cases to Administrative Judges, Attorneys, and adjudicators. The role supports personnel security administrative litigation and requires careful handling of personally identifiable information (PII) and other highly sensitive information. The employee supports industrial security clearance (ISCR), contractor trustworthiness/automated data processing (ADP), reapplication, and military/civilian appeal cases. Work includes preparing and assigning cases, processing SORs and responses, maintaining DOHA and related security databases, preparing correspondence, reviewing case files for completeness, and supporting attorneys throughout due-process proceedings. All work products must be accurate and comply with applicable security, privacy, and agency requirements. The position is located in Arlington, Virginia. Expected compensation is $32.32 per hour.

Requirements

Current or ability to obtain and maintain a Top Secret security clearance with a T3 background investigation; U.S. citizenship is required to obtain a Secret security clearance.
Bachelor’s degree and 2 years of relevant administrative/litigation experience, or an Associate degree and 4 years of relevant experience, or a high school diploma and 6 years of relevant experience supporting program analysis activities.
Familiarity with or ability to use DoD Directive 5220.6, Defense Industrial Personnel Security Clearance Review Program.
Effective verbal and written communication skills.
Ability to safeguard and handle PII and other highly sensitive information.
Proficiency with Microsoft Office Suite and Adobe Acrobat Professional.
Ability to work independently and troubleshoot problems with minimal guidance.
Ability to consistently produce error-free work.
Legally authorized to work in the United States without employer sponsorship now or in the future.

Nice To Haves

Current, active Top Secret security clearance.
Two or more years of previous litigation support or legal clerical experience.
Previous knowledge and application of the Freedom of Information and Privacy Acts.
Previous experience with Section 508 compliance for public posting of documents.

Responsibilities

Demonstrate strong knowledge of English language usage, including vocabulary, spelling, composition, and grammar.
Apply DoD Directive 5220.6 and other applicable security-clearance regulations, personnel security litigation procedures, and requirements for safeguarding PII and sensitive information.
Analyze and respond to requests involving the Freedom of Information and Privacy Acts and rules governing release of classified and unclassified government information.
Provide litigation support, including preparing, organizing, summarizing, filing, and mailing documents and entering information in case-tracking systems.
Prepare and assign 35–150 draft Statements of Reasons per month for ISCR/ADP clearance cases to Department Counsel staff and record assignments in the DOHA case-tracking system.
Prepare and assign 35–100 military/civilian appeal cases per month to Department Counsel Attorneys, record assignments, and forward cases to the DOHA Hearing Office.
In-process 25–150 SOR answers and update the DOHA case-tracking system.
In-process ISCR, ADP, and ISCR/ADP reapplication cases and update the DOHA case-tracking system.
Draft and mail correspondence to Facility Security Officers, applicants, companies, and agencies; update tracking systems, set follow-up suspenses, and check case files for completeness before submission to Department Counsel Attorneys.
Copy, collate, and file hearing and administrative determination exhibits and packages.
Monitor and act on DISS Appeals tasks and DISS CATS cases and notifications; update DISS, the DOHA database, and other personnel security databases, and retrieve relevant documents for Department Counsel staff and judges.
Provide accurate litigation support while handling sensitive information, credit reports, derogatory information, and PII.
Gather and communicate significant or sensitive information orally and in writing to people involved in the security-clearance process.
Plan, schedule, and conduct projects of varying complexity; identify issues and recommend solutions.
Use complex data, computer software, and equipment to manage a large caseload and deploy resources efficiently.
Receive adjudication reports, record cases in appropriate databases, and use DISS and the DOHA web-based case-tracking system.
Analyze adjudication reports to determine whether investigations meet DOHA standards; prepare findings memoranda and correspondence and make required database entries.
Respond to correspondence, email, and telephone inquiries about case status with detailed information, following security and privacy requirements.
Anticipate and meet the needs of due-process applicants and appellees, Department Counsel leadership, and attorneys with limited government supervision.
Ensure work products reflect the Department Counsel mission and comply with applicable security administration guidelines, regulations, and directives.
Analyze case files for completeness, initiate correspondence for government signature, track follow-up actions, and prevent errors involving sensitive information.
Summarize case documentation and manage associated filing, mailing, and tracking.
Support attorneys during due-process interrogatories, hearings, and written case-record proceedings.
Resolve inquiries from due-process applicants and appellants and produce accurate reports, correspondence, and other work products.
Work independently with limited guidance and review, identify potential organizational problems, and proactively recommend solutions.
Apply agency requirements to protect deliberative processes and comply with Privacy Act requirements.
Perform related administrative, clerical, and records or case-file management duties as required.