Registration & Data Specialist - Villago (3290)
About The Position
The Registration & Data Specialist performs specialized clerical and technical tasks related to student registration and the maintenance of computerized student records and files. The role provides student information to authorized parties in accordance with established policies and offers general clerical support, information, and direction as assigned at the school site. The position reports to the Principal and follows procedural direction, training, and oversight from the Data Specialist concerning student information and applicable District, state, and federal requirements. The role develops the master class schedule, reviews incoming student transcripts, processes enrollment and withdrawal activities, maintains student records, verifies information, prepares written materials, and responds to requests for student records and related information. This is a full-time, 12-month position with benefits.
Requirements
- High school diploma or equivalent.
- Criminal justice fingerprint/background clearance.
- Ability to read, write, and communicate clearly in English.
- Job-related experience is desired.
Responsibilities
- Follow procedural direction, training, and oversight provided by the Data Specialist regarding student information and compliance requirements.
- Develop the master class schedule to ensure student course and class-size requirements are accurate.
- Inform administrators of possible student course deficiencies or unusual placements.
- Interpret incoming student transcripts and transfer grades and semester credit hours into the district student information system.
- Maintain files, documents, and student records in the computerized student records system, including grades, transcripts, schedules, and student information.
- Perform notary services for documents requiring notarization.
- Process student enrollment and withdrawal activities in the automated student information system.
- Prepare written materials such as certificates, programs, bulletins, reports, memos, and letters.
- Process requests from students, other districts, colleges and universities, and employment agencies, including transcript and job-verification requests.
- Review incoming student transcripts against district grading, curriculum, and course-credit systems.
- Verify student information, including grades, for accuracy.
- Assist other personnel in completing their work activities.
- Attend in-service trainings, staff meetings, and workshops as requested.
- Respond to inquiries from staff, educational institutions, the public, parents, and students by providing information or direction.
- Serve as a resource to employees and organizations by interpreting and conveying procedures for district operations.
Benefits
- Benefits are offered; specific benefits are not listed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
