Registrar 2

Community College Preparatory Academy Public Charter Schools•Washington, DC

19d•$58,000 - $88,000•Onsite

About The Position

The Registrar safeguards the integrity of student records and ensures enrollment, scheduling, progress, completion, and transcript processes are clear and dependable. The role maintains official records and registration workflows, applies approved academic and privacy policies, reconciles information across systems, and supports term setup, graduation review, required reporting, and records requests. The Registrar explains processes in student-friendly and accessible language, identifies administrative barriers, and provides verified records for learner reviews and transitions while protecting privacy and approved release controls. This is a full-time, nonexempt position in Academic Affairs / Student Services, based on campus in Washington, DC. The position reports to the Chief Academic Officer or designee. There are no standing direct reports, though the Registrar may direct temporary registration staff, student workers, or records projects when assigned by academic leadership. The salary band is $58,000–$88,000 annually. The position primarily works on campus and in an office, with regular computer use and interaction with students, staff, vendors, or community partners. Some evening, weekend, or off-site work may be required. Essential duties must be performed with or without reasonable accommodation.

Requirements

Bachelor’s degree in a relevant field or an equivalent combination of education and directly related experience.
At least three years of relevant professional experience.
Strong judgment, written and verbal communication, attention to detail, and ability to protect confidential information.

Nice To Haves

Hands-on experience with student-information and enrollment systems; familiarity with PowerSchool, eSchoolPLUS, Gradelink, SLED, Qlik, or DC OSSE enrollment and audit tools.
Experience with a student-information system and education-record privacy requirements.
Experience in adult education, workforce development, public charter education, or a mission-driven nonprofit.
Relevant professional certification or advanced technical training.
Experience improving processes through data, technology, and cross-functional collaboration.

Responsibilities

Maintain official student records, registrations, schedule changes, grades, completion status, transcripts, and document retention.
Apply approved academic and privacy policies consistently and explain processes in student-friendly language.
Reconcile student information across source systems and resolve discrepancies with accountable teams.
Support term setup, census and verification, graduation review, and required reporting.
Respond to records requests and maintain appropriate identity, consent, and release controls.
Document procedures, deadlines, and exception approvals.
Maintain accurate, linked enrollment, course, assessment, and completion records that allow authorized staff to review individual learning pathways and progress.
Explain registration and records processes accessibly, identify administrative barriers, and coordinate corrections that protect learners’ participation and progression.
Provide verified records for individual goal reviews and transitions to further education or employment while preserving privacy and approved release controls.
Reconcile data discrepancies before reporting and distinguish recorded credits and completion from assessment evidence of academic growth.
Administer records and registration with respect, fairness, consistency, and attention to learner well-being; seek stakeholder feedback on processes affecting access and progression.
Maintain dependable structures and allocate records-service capacity according to learner needs, institutional priorities, and privacy requirements.
Administer and reconcile enrollment and student-record workflows across PowerSchool Enrollment, the designated SIS such as eSchoolPLUS or Gradelink, SLED, Qlik, OSSE Support Tool, Special Programs, and related platforms.
Manage authoritative-data corrections, enrollment-audit documentation, course and attendance records, and authorized access within assigned authority.
Maintain records that are accurate, secure, current, and auditable, and meet published timelines for registration, grades, transcripts, and completion.
Identify and resolve cross-system discrepancies promptly; ensure corrections are traceable and audit documentation is complete.
Provide students and staff with clear, consistent guidance on records processes.
Support accurate learner progress reviews and timely transitions, address administrative barriers, and preserve the distinction between completion and measured learning growth in reporting.
Review service and records processes for equitable treatment, clear information, reliable processes, resolved access barriers, and appropriate learner and staff support.
Align specific annual targets and milestones with the employee’s performance plan and approved school operating plan.