Registrar

Bladen Community College•Dublin, NC

20d•Onsite

About The Position

The Registrar is responsible for coordinating and managing curriculum (CU) and continuing education (CE) records and registration processes. This role involves maintaining the integrity of permanent student records, ensuring accurate recordkeeping, and managing the security of all records. The Registrar also monitors registration to ensure maximum funding, tracks funding sources for correct billing, and collaborates with the Business Office on fees. Key responsibilities include processing drops, adds, and withdrawals, managing grade posting and changes, coordinating de-registration for non-paying students, building classes, processing applications, and evaluating student transcripts for transfer credit. The position serves as an internal auditor for co-requisites and pre-requisites, manages the registration email, communicates with faculty and staff, and upholds college policies. Additionally, the Registrar verifies graduation eligibility, assists with graduation ceremonies and credentials, ensures timely submission of census information, and supports beginning and end-of-term processes. This role also involves creating publications related to admissions and graduation, updating the college webpage, and assisting with student correspondence. The position requires working evenings, weekends, and off-campus as needed, attending training, and serving on college committees. The Registrar also acts as a backup for reports managed by the Director for Admission and Records and performs other duties as required. This role directly supervises the Assistant Registrar, interviews and trains new staff, plans and directs daily work, provides performance evaluations, and resolves issues.

Requirements

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of faculty, students, other community or civic groups or visitors to the college.
Ability to solve practical problems and deal with a variety of concrete variables in situations.

Nice To Haves

Ability to speak Spanish

Responsibilities

Maintaining the integrity of permanent student records and fostering accurate recordkeeping.
Ensuring security of all records.
Monitoring registration and troubleshooting to ensure maximum funding.
Monitoring funding sources for courses and registration to ensure correct billing is in place (sponsored/non-sponsored, CU/CE).
Working with the Business Office concerning all class and registration fees.
Processing drop/adds during registration and withdraws during semester.
Processing never attend withdraws.
Completing memo for Business Office.
Ensuring proper posting of grades and attendance by faculty.
Processing grades changes.
Coordinating the de-registration process for non-paying students.
Building classes and processing applications and registrations when needed.
Evaluating incoming student transcripts for transfer credit and assisting with advisement as needed.
Following guidelines established by the accrediting association to ensure proper credit is administered.
Serving as the “internal auditor” to ensure students have met co-requisites and pre-requisites during registration.
Monitoring and responding to emails sent to the registration email.
Communicating with faculty and staff to ensure accuracy in reporting.
Upholding the policies and procedures in the BCC General Catalog.
Verifying student eligibility for graduation, identifying Commencement Marshal candidates, and assisting in coordinating the graduation ceremony.
Assisting with printing and conferring of graduation credentials.
Ensuring census information is submitted timely and accurately.
Assisting with beginning and end of term processes.
Responsible for publications related to admissions, graduation, recordkeeping, or registration.
Assisting with updating departmental information on the BCC webpage, creation of registration schedule and other correspondence to students.
Working evenings, weekends, and off campus as needed.
Attending training as needed to stay abreast of changes and policies.
Serving on various College committees and special projects as assigned.
Serving as back-up for reports that are the responsibility of the Director for Admission and Records.
Performing other duties as required.
Directly supervising the Assistant Registrar.
Interviewing and training new staff in the department.
Planning, assigning, directing, and overseeing the daily work and workflow of the department.
Providing constructive and timely performance evaluations.
Addressing complaints and resolving problems.