Registrar Office Assistant

Georgia Department of Revenue•Macon, GA

2d•Onsite

About The Position

Provides clerical and administrative support to the Registrar in registration, reporting, and student-records functions at Central Georgia Technical College. The position involves entering data into an electronic database, maintaining records, and communicating directly with students and employees. The employee must maintain qualifications under the Technical College System of Georgia Policy Manual, CGTC policies and procedures, and accreditation standards. The role is assigned to the Macon campus and may require travel within the College’s service area and other travel as needed. This is a part-time position of up to 19 hours per week, with the actual schedule determined by department needs. Work is scheduled within the stated weekday operating hours; additional hours or a flexible schedule including evenings and/or weekends may be required as needed. The stated gross wage is $15.50 per hour. Part-time employees are not eligible for TRS or ERS retirement benefits, state insurance, leave, or holiday pay.

Requirements

High school diploma or equivalent.
One year of work-related experience.
Ability to read and interpret documents such as business correspondence and operating, policy, and procedure manuals.
Ability to perform basic mathematical functions.
Skill operating computers and job-related software programs.
Oral and written communication skills.
Organization and time-management skills.
Interpersonal skills and ability to deal with the public.
Applicants must upload transcripts showing conferred educational degrees and document qualifications in their employment history.
Ability to work up to 19 hours per week within a schedule determined by the department; additional hours or flexible scheduling, including evenings and/or weekends, may be required as needed.
Ability to travel to College locations in its service area and elsewhere as needed.

Nice To Haves

Documented experience preparing and maintaining records and course scheduling.
Documented work experience at the postsecondary level.

Responsibilities

Review transcripts for transfer credits.
Print enrollment verifications and transcripts.
Verify completion of graduation requirements and award degrees, diplomas, and certificates.
Scan and index transcripts.
Enter student graduate information from the master file, review printer proofs, and submit them to the Registrar.
Prepare orders for diplomas, caps, and gowns.
Enter data from forms, records, reports, and other sources into the computerized student information system.
Assist with maintaining and securing student academic records.
Assist co-workers with basic questions and problems relating to the computerized student information system and communicate deadlines to employees.
Complete assigned training in a timely manner.
Perform other responsibilities as assigned.