Regional Supply Coordinator

Texas Health & Human Services Commission•Houston, TX

6d•$2,953 - $4,366•Onsite

About The Position

The Regional Supply Coordinator oversees regional supply orders, including shipping and receiving, tracking, and scheduling supply pickups and deliveries. The coordinator maintains stock items and coordinates the distribution and tracking of supplies to and from field offices. The role may also assist with surplus property management and disposal. It works under the supervision of the Regional Business Services Manager, with limited supervision and considerable latitude to use initiative and independent judgment. The position involves working in indoor and outdoor environments and may require local and statewide travel, including overnight stays, and assistance with emergency or disaster situations.

Requirements

High school diploma or GED.
Knowledge of inventory and receiving procedures.
Knowledge of safety and security procedures.
Knowledge of standard supply stocking procedures.
Knowledge of agency policies and procedures and ability to interpret them.
Skill using standard agency computer hardware and software, such as Microsoft Office Suite.
Skill in organizing and prioritizing workload and managing multiple priorities.
Skill in coordinating the work of others.
Ability to establish and maintain effective working relationships with customers, staff, peers, management, and external contacts.
Ability to integrate rules, policies, and practices guiding the performance of an activity.
Ability to communicate effectively orally and in writing, including writing demonstrated in the application.
Ability to work irregular hours and overtime, and independently.
Ability to prepare concise reports.
Ability to lift, pull, push, and carry 25 pounds.
Ability to travel locally and across the state, which may include overnight stays.
Experience with computer use, such as Microsoft Office.
Experience performing administrative work and warehouse tasks.
Valid Class C Texas Driver’s License.
Knowledge of modern office practices, procedures, and office machines/equipment.

Responsibilities

Attend work on a regular and predictable schedule in accordance with agency leave policy, and perform other duties as assigned.
Order supplies to maintain adequate warehouse stock and monitor stock to keep the area neat, secure, and well organized and prevent loss or damage.
Assist with distributing and delivering supplies to facilities by assigning tasks through CAFM and tracking deliveries.
Respond to regional supply inquiries and follow up on requisition status for regional purchases.
Assist with receiving deliveries, checking completeness and condition, and returning damaged goods or resolving discrepancies.
Provide administrative support to Business and Financial Managers and other RAS staff as needed or directed.
Prepare, process, distribute, and retain reports and records concerning supplies, inventory, and regional RAS operations accurately and on time.
Assist with annual physical inventory and resolve or handle discrepancies; process forms for asset transfers, lost or stolen assets, and surplus, obsolete, or damaged property.
May assist with statewide emergency or disaster situations, including overnight travel.