Regional Coordinator

ADL•Philadelphia, PA

7d•Hybrid

About The Position

The Regional Coordinator provides administrative and project management support to the Senior Regional Director, regional office staff, programs, and fundraising activities. The position supports regional operations through event and program coordination, database management, administrative processing, scheduling, communications, and office management. It also assists with digital media content and may act as a liaison between the Regional Office and National Office on technology and administrative systems. The role is based in Philadelphia, Pennsylvania, in a hybrid arrangement requiring four days in the office, Monday through Thursday, with Friday as a work-from-home day.

Requirements

Strong computer skills, including Word, Excel, and PowerPoint.
Strong analytical and interpersonal skills.
Demonstrated ability to prioritize and multitask to complete projects on deadline.
Exceptional attention to detail.
Familiarity with social media best practices and platforms, including Twitter/X, Facebook, and Instagram.
Strong customer service and communication skills.
Strong team-player skills.
Ability to learn and understand Salesforce and other online platforms.
Ability to work independently to solve challenges and recognize when to seek guidance.
Several years of professional experience is ideal, including administrative support in a fast-paced office environment; on-campus student worker positions will be considered.
Bachelor’s degree or equivalent experience.

Nice To Haves

Coursework in Communications, Business Administration, or a related field is preferred.

Responsibilities

Provide program and event support, database management, administrative processing, scheduling, and communications for Regional Offices.
Coordinate processing of check requests, contracts, donation transmittals, and other administrative needs with regional team members.
Support the creation and posting of digital media content for regional social media accounts, web pages, e-newsletters, and other platforms.
Coordinate and provide project management support for events, including registration management and on-site assistance.
Provide technological support for events as needed.
Maintain regional databases and contact lists, ensuring they are current and accurate.
Assist with maintaining accurate Regional information in National databases, including Enterprise.
Schedule and support ongoing meetings, including Regional Board and committee meetings.
May serve as a liaison between the Regional Office and National Office on technology and administrative systems.
Track and order office supplies, process invoices, and serve as the primary interface with vendors.
Provide scheduling, administrative processing, and communications support to the Senior Regional Director.
Partner with the Senior Regional Director and appropriate team members to manage communications with Regional Board members and local leadership committees.
Manage administrative and physical aspects of the Regional office space, including external contracts and supplies, and ensure the office has what it needs to operate smoothly.
Collaborate with Regional Office Staff to support special events and projects as needed.
May serve as a point of communication for external contacts and stakeholders.
Identify and recommend venues and companies to meet Regional Office needs.