Regional Events Coordinator
About The Position
The Regional Events Coordinator supports single-day events across the firm’s practices and industry groups, including external/client-facing and internal/attorney-facing events, as well as events supporting the West Coast and national markets. The position is based in Los Angeles, Orange County, or San Diego and requires travel to support firm events. The coordinator plans, budgets, coordinates, and tracks events; runs webinars and virtual events; supports firm relationships and business-development initiatives; manages event communications, calendars, ticketing, travel coordination, billing, deposits, and invoices; and provides event expertise as needed. The role requires a professional, service-oriented approach, strong organization and communication skills, confidentiality, and the ability to manage multiple projects and deadlines with minimal supervision.
Requirements
- Bachelor’s degree from an accredited college or university.
- At least two years of experience in event planning.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Ability to travel to support firm events.
- Ability to maintain a professional, client-service-oriented demeanor.
- Ability to work effectively with lawyers, staff, and vendors at all professional levels.
- Ability to prioritize and complete multiple projects or simultaneous events with minimal supervision.
- Ability to maintain confidentiality when handling firm and client matters.
- Clear and efficient communication skills.
- Strong attention to detail and organizational skills.
- Problem-solving ability and responsiveness.
- Ability to build formal and informal networks within and outside the organization.
- Ability to multitask, prioritize projects, and meet deadlines.
- Adaptability to a changing events environment.
Responsibilities
- Plan, budget, coordinate, and track single-day firm events, including dinners, happy hours, receptions, webinars, and virtual events.
- Run virtual events and webinars using video communication platforms, including On24 and Zoom.
- Cultivate relationships with firm partners, practice leaders, and office management to advance event initiatives.
- Support client-to-business relationships, the firm’s image, and event objectives.
- Create, maintain, and track events in Intapp DealCloud, the firm’s CRM database.
- Design, create, communicate, and track firm invitations through e-marketing software.
- Develop and maintain relationships with travel partners.
- Provide support and expertise in Lawyers Travel, the firm travel platform.
- Record, track, and allocate firm tickets for client relations and business development through TicketManager.
- Maintain event billing and accounts payable.
- Manage event deposits and invoices, ensuring timely submission and adherence to budget requirements.
- Provide event support and expertise as needed.
- Update and maintain firm calendars to support business needs.
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What This Job Offers
Job Type
Full-time
