Regional Events Coordinator

Troutman Pepper Hamilton Sanders•Los Angeles, CA

1d•Hybrid

About The Position

The Regional Events Coordinator supports single-day events across the firm’s practices and industry groups, including external/client-facing and internal/attorney-facing events, as well as the firm’s West Coast and national markets. The position is based in Los Angeles, Orange County, or San Diego. The coordinator plans, budgets, coordinates, and tracks events such as dinners, happy hours, receptions, webinars, and virtual events. The role also supports event-related travel, ticket management, billing, accounts payable, invitations, and firm calendars. The position requires collaboration with firm partners, practice leaders, office management, vendors, and other colleagues, along with the ability to manage multiple events and projects while providing professional, client-service-oriented support.

Requirements

Bachelor’s degree from an accredited college or university.
At least two years of experience in event planning.
Maintain a professional, client-service-oriented demeanor.
Work effectively and collegially with lawyers, staff, and vendors at all professional levels.
Prioritize and complete multiple projects or simultaneous events with minimal supervision.
Maintain confidentiality when handling firm and client matters.
Communicate ideas and positions clearly and efficiently.
Demonstrate attention to detail, organization, problem-solving, responsiveness, adaptability, and effective multitasking.
Build formal and informal networks inside and outside the organization.
Meet appropriate deadlines.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
Ability to travel to support firm events.

Responsibilities

Plan, budget, coordinate, and track single-day firm events, including dinners, happy hours, receptions, webinars, and virtual events.
Run virtual events and webinars using On24 and Zoom.
Cultivate relationships with firm partners, practice leaders, and office management to advance event initiatives.
Support client-to-business relations, the firm’s image, and the effective delivery of event objectives.
Create, maintain, and track events in Intapp DealCloud, the firm’s CRM database.
Design, create, communicate, and track firm invitations using e-marketing software.
Develop and maintain relationships with travel partners.
Provide support and expertise in Lawyers Travel, the firm’s travel platform.
Record, track, and allocate firm tickets for client relations and business development through TicketManager.
Maintain event billing and accounts payable.
Manage event deposits and invoices, including timely submission and meeting budget requirements.
Provide event support and expertise as needed.
Update and maintain firm calendars to ensure accuracy and support business needs.