Regional Office Coordinator

The Walsh Group - Walsh Construction & Archer Western•Atlanta, GA

10d•Onsite

About The Position

The Regional Office Coordinator provides administrative support for a region, program, or area and acts as a general Executive Administrative Assistant. The role may cover HR/EEO activities, pursuits and bid completion, payroll, reception, facilities, and other office operations. This position is based in Walsh's Atlanta, Georgia office.

Requirements

High school degree required.
At least 2 years of relevant experience supporting a large office.
Ability to work in a fast-paced environment, often with interruptions.
Ability to thrive in a dynamic and energetic environment.
Ability to work and communicate with employees at all levels, from entry-level staff to C-suite executives.
Solid verbal and written communication skills.
Ability to take direction and prioritize responsibilities from executive leaders.
Proficiency with MS Office programs and Concur or other travel-scheduling software.
Ability to work in an office environment.

Nice To Haves

Associate degree or some administrative training.

Responsibilities

Coordinate the Executive’s and staff’s calendars and schedules, avoiding conflicts.
Arrange travel, including flights, hotels, meeting rooms, and transportation; prepare and submit expense reports and respond to compliance inquiries.
Handle daily office duties, including ordering supplies and coordinating mail operations and expenses; order furniture, fixtures, or equipment when requested.
Coordinate meetings with SBGL, BGL, PGM, ROM, and/or the Area Manager, and assist with presentation preparation.
Assist office staff with written internal and external correspondence; create office communications such as staff directories and sign-in sheets; and potentially collect or distribute weekly or monthly reports.
Perform general HR duties or serve as a liaison for HR activities, potentially including onboarding, PTO record-keeping, eForm processing, and drug testing; may act as Regional Ethics and Compliance Officer.
Potentially process weekly payroll, determine Davis Bacon Wages, update subcontractor certificates of insurance, process change orders, and track vehicle and equipment inventory.
Perform marketing, pursuits, and community outreach duties, potentially including proofreading RFPs, RFIs, and RFQs; updating the bid calendar; assisting with pre-bid conferences; researching prospective clients; and facilitating community outreach.
Coordinate files, documents, and contracts, including processing, maintenance, and storage in databases, SharePoint, or off-site repositories.