Regional Office Coordinator
About The Position
The Regional Office Coordinator provides administrative support for a region, program, or area, including HR/EEO activities, pursuits and bid completion, payroll, reception, facilities, and general executive administrative assistance. The role is based in the company’s office in Little Falls, New Jersey. The coordinator supports executives and staff by managing calendars, schedules, travel, and expense reports; handling daily office operations; coordinating meetings and presentations; and assisting with written communications and office materials. Other duties may include HR support, payroll processing, marketing and pursuit activities, community outreach, and maintaining files, documents, and contracts in databases, SharePoint, or off-site storage. The Walsh Group describes itself as a fourth-generation, family-owned, fast-growing company that combines a small-company feel with large-company backing. The role offers a stated pay range of $35–$50 per hour and may also be eligible for a bonus and other benefits.
Requirements
- High school degree required.
- At least 2 years of relevant experience supporting a large office.
- Ability to work in a fast-paced environment, often with interruptions.
- Ability to thrive in a dynamic and energetic environment.
- Ability to work and communicate with employees at all levels, from entry-level staff to C-suite executives.
- Solid verbal and written communication skills.
- Ability to take direction and prioritize responsibilities from executive leaders.
- Proficiency with Microsoft Office programs and Concur or other travel-scheduling software.
- Ability to work in an office environment.
Nice To Haves
- Associate degree or some administrative training.
Responsibilities
- Coordinate the Executive’s and staff’s calendars and schedules, avoiding conflicts.
- Arrange travel, including flights, hotels, meeting rooms, and transportation; prepare and submit expense reports, track expenses and receipts, and respond to compliance inquiries.
- Handle daily office operations, including ordering supplies and coordinating mail operations and expenses; order furniture, fixtures, and equipment when requested.
- Coordinate meetings with SBGL, BGL, PGM, ROM, and/or the Area Manager, and assist with presentations.
- Assist office staff with internal and external written correspondence; create communication materials such as staff directories and sign-in sheets; and potentially collect or distribute weekly or monthly reports.
- Perform general HR duties or serve as a liaison for HR activities, which may include onboarding, PTO record-keeping, eForm processing, and drug testing; potentially act as Regional Ethics and Compliance Officer.
- Potentially perform administrative duties such as weekly payroll processing, determining Davis Bacon Wages, updating subcontractor certificates of insurance, processing change orders, and tracking vehicle and equipment inventory.
- Perform general marketing, pursuits, and community outreach duties, which may include proofreading RFPs, RFIs, and RFQs; updating the bid calendar; assisting with pre-bid conferences; researching possible clients; and facilitating community outreach.
- Coordinate files, documents, and contracts, including processing, maintaining, and storing them in databases, SharePoint, or off-site storage.
Benefits
- The role may be eligible for a bonus and other benefits.
- Opportunities for growth, training, and development.
- Flexibility in career path and progression.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
