Office Coordinator

Lighting Maintenance Inc • Norfolk, VA

2d

About The Position

Lighting Maintenance Inc. (LMI) is seeking a dependable, motivated Regional Office Manager to oversee daily administrative operations for its Norfolk and Richmond offices. The role supports two growing branches and involves taking ownership of varied administrative and operational responsibilities, improving processes, and ensuring follow-through. The position is primarily based in the greater Norfolk/Hampton Roads area, with responsibility for supporting the Richmond office. Occasional travel to Richmond is required, particularly during initial training and setup. Once established, many Richmond responsibilities can be managed remotely, with flexibility based on operational needs.

Requirements

• Previous office management, operations, or administrative leadership experience.
• Strong organizational skills and attention to detail.
• Experience with billing, invoicing, and purchase orders.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities and work independently.
• Government contract billing experience is highly desirable.

Nice To Haves

• Experience in commercial electrical, construction, or field service industries.

Responsibilities

• Oversee daily administrative operations for the Norfolk and Richmond offices.
• Maintain organized records, paperwork, and office processes.
• Provide administrative support to branch managers, estimators, and field teams.
• Identify issues, improve processes, and ensure follow-through.
• Manage commercial and government contract billing.
• Process invoices, purchase orders, and job documentation.
• Track technician time and ensure accurate job records.
• Coordinate with accounting to ensure timely and accurate billing.
• Coordinate job setup, work orders, and customer communication.
• Assist with scheduling and administrative needs of field technicians.
• Monitor safety equipment inspections and required documentation.
• Ensure communication flows efficiently between customers, technicians, and management.
• Assist employees with questions, paperwork, and administrative needs.
• Coordinate onboarding and employee documentation with corporate HR.
• Help maintain a positive, organized, and supportive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed