Regional Administrative Coordinator

MAXX Properties•Denver, CO

11d•$0 - $70,000

About The Position

MAXX Properties is seeking a highly organized, proactive, and detail-oriented Regional Administrative Coordinator to support the Vice President of Operations, Regional Managers, and on-site property teams. This role supports the day-to-day operations of the regional office by helping administrative processes, reporting, and property support functions run smoothly across the company’s communities. The role calls for hands-on multifamily property management experience, strong administrative skills, and the ability to manage multiple priorities in a fast-paced environment while communicating professionally, using sound judgment, and handling confidential information discreetly.

Requirements

At least 2 years of property management experience, preferably in multifamily residential.
2–3 years of administrative, office management, or operations support experience; this experience may overlap with property management experience.
High school diploma or equivalent.
Working knowledge of multifamily property operations, including leasing, resident relations, vendor management, and property financial reporting.
Familiarity with Fair Housing principles.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as Adobe Acrobat and Concur or similar expense management software.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage competing priorities, meet deadlines, and respond with a sense of urgency.
Strong problem-solving skills, initiative, and the ability to work independently.
Professional demeanor and commitment to exceptional customer service.
Ability to build effective working relationships with leadership, Regional Managers, on-site teams, vendors, and other business partners.
Sound judgment and discretion when handling sensitive information.

Nice To Haves

Experience with property management software, such as Yardi.
Canva experience; training will be provided.

Responsibilities

Provide administrative support to the Vice President of Operations, including calendar management, meeting coordination, travel arrangements, and correspondence.
Prepare and reconcile monthly expense reports using Concur or similar software.
Prepare reports, presentations, and other business documents for operations leadership.
Maintain regional office records, databases, files, and corporate logs.
Collaborate with the Executive Assistant and Office Manager on corporate initiatives and special projects.
Assist Regional Managers and on-site teams with operational, administrative, and reporting needs.
Support property acquisitions, dispositions, takeovers, and transitions, including maintaining checklists and coordinating related tasks.
Coordinate escalated resident concerns by directing issues to the appropriate teams and tracking them through resolution.
Review and maintain property service contracts to ensure compliance with company standards.
Assist with community marketing initiatives, including online listings and pay-per-click campaigns, while adhering to Fair Housing requirements.
Set up new vendors and process regional office invoices, payments, and chargebacks.
Compile, track, and distribute monthly regional financial and operational reports.
Review on-site bonus submissions for accuracy and compliance with company programs.
Monitor regional office supplies and inventory.
Track open positions and prepare weekly staffing updates for corporate reporting.
Administer associate housing leases, including applications, lease documentation, renewals, and rent tracking.
Coordinate the company work wear program for on-site teams, including ordering, distribution, and tracking.
Maintain the confidentiality of personnel and financial information.
Assist with regional meetings, calls, catering, and company events in coordination with the Executive Assistant and Office Manager.
Welcome visitors and help maintain an organized, professional office environment.
Identify opportunities to improve administrative processes and office procedures.
Perform additional duties as assigned.