Recruitment Operations Coordinator

Good Day Farm • Little Rock, AR

3d

About The Position

The Recruitment Operations Coordinator oversees compliance and onboarding for new hires across dispensary locations. Working closely with Talent Acquisition Coordinators, this role ensures employees complete required background checks, obtain state agent badges, and have all details finalized before their first day. The position supports a smooth, compliant onboarding experience and audit readiness by maintaining complete, legally compliant candidate files.

The coordinator manages pre-hire paperwork and onboarding processes, improves ATS and/or HRIS workflows, and develops dashboards and KPIs to track onboarding efficiency, compliance completion, and candidate readiness. The role partners with hiring managers and Regional Coordinators to coordinate start dates and first-week schedules, and reports compliance dashboards and metrics to TA Leadership and the SVP. It also supports DEI across recruitment activities and leadership pipelines and contributes to hiring performance across time to fill, candidate quality, and retention.

Requirements

• 2–3 years of HR operations, recruiting coordination, or onboarding experience.
• Proficiency with Applicant Tracking Systems (ATS).
• Demonstrated success using Boolean search, LinkedIn Recruiter, and other advanced sourcing tools to engage high-quality candidates.
• Strong written and verbal communication skills, with the ability to engage senior-level stakeholders effectively.
• Exceptional organizational and project management skills, capable of supporting multiple regions and up to 90+ retail locations simultaneously.
• Ability to analyze recruiting metrics and reporting and use insights to inform continuous improvement.
• Strong knowledge of state and local compliance considerations unique to cannabis retail, including licensing, background checks, and badging.
• Commitment to maintaining confidentiality, professionalism, and a candidate-first mindset.
• Strong knowledge of onboarding compliance, including I-9, E-Verify, agent badges, and background checks.
• Ability to pass a background check.
• Ability to travel, as needed.

Nice To Haves

• SHRM-CP, SHRM-SCP, or SHRM-CA certification.
• Experience in cannabis retail or another regulated industry.
• Experience with UKG.

Responsibilities

• Manage background checks, agent badge processing, and state compliance requirements.
• Oversee collection and accuracy of pre-hire paperwork, including I-9s.
• Implement and optimize ATS and/or HRIS workflows to reduce manual work and improve data integrity.
• Develop dashboards and KPIs to measure onboarding efficiency, compliance completion, and candidate readiness.
• Audit processes regularly to identify compliance gaps and propose proactive solutions.
• Coordinate with hiring managers and Regional Coordinators to align start dates and communicate first-week schedules to new employees.
• Maintain compliance dashboards and metrics, reporting to TA Leadership and the SVP.
• Support and promote diversity, equity, and inclusion across recruitment activities and leadership pipelines.
• Attain or exceed hiring performance indicators, including time to fill, candidate quality, and retention rate.
• Ensure every candidate interaction reflects professionalism, inclusiveness, and alignment with company culture.
• Support audit readiness by ensuring candidate files are complete and legally compliant.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed