Recruitment & HR Coordinator

Quantum Space•Rockville, MD

2d•$70,000 - $95,000•Onsite

About The Position

Quantum Space is seeking an organized, proactive, people-focused Recruitment & HR Coordinator to work onsite at its Rockville, Maryland headquarters. This hands-on role supports recruiting, onboarding, and HR operations while creating a welcoming experience for candidates, new employees, visitors, and onsite staff. The coordinator will manage multiple priorities in a fast-paced environment and adapt to evolving business needs, working closely with recruiters, hiring managers, employees, and company leadership. The role spans interview scheduling and candidate communications, recruiting support, sourcing, candidate records and hiring workflows, offer and pre-employment coordination, onboarding and employee documentation, HR systems and records, benefits support, reporting, employee engagement, and process improvement. It also includes onsite responsibilities such as greeting candidates and visitors, coordinating interviews and onboarding, conducting office and campus tours, and supporting events and culture-building activities at the Rockville location. Applicants must meet U.S. Government space technology export-control requirements: they must be a U.S. citizen, lawful permanent resident, protected individual under 8 U.S.C. 1324b(a)(3), or eligible to obtain required authorizations from the U.S. Department of State.

Requirements

1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, people operations, or a related administrative role.
Ability to work onsite at Quantum Space’s Rockville, Maryland headquarters.
Experience using Greenhouse (ATS).
Exceptional organizational skills and ability to manage multiple tasks, deadlines, candidates, and competing priorities simultaneously.
Ability to remain organized, responsive, and professional during high recruiting volume and changing priorities.
Strong interpersonal skills and a genuine interest in creating a positive experience for candidates and employees.
Confidence interacting with candidates, employees, hiring managers, and senior leaders in person and virtually.
Experience coordinating complex interviews, meetings, and calendars using Microsoft Outlook.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign.
Strong written and verbal communication skills.
Sound judgment when handling confidential candidate and employee information.
Resourcefulness, adaptability, and comfort stepping outside the role’s scope when the team needs support.
Strong problem-solving, administrative, and customer-service skills.
Must be a U.S. citizen, lawful permanent resident, protected individual under 8 U.S.C. 1324b(a)(3), or eligible to obtain required U.S. Department of State authorizations to comply with U.S. Government space technology export regulations.

Nice To Haves

Experience using BambooHR or another Human Resources Information System (HRIS).
Experience with candidate sourcing, resume screening, and preliminary candidate interviews.
Experience supporting onboarding, employee lifecycle administration, and personnel record management.
Familiarity with employment documentation, offer letters, onboarding packets, reference checks, and compliance-related recordkeeping.
Experience supporting recruiting or HR within a startup, aerospace, defense, technology, engineering, or other high-growth environment.
Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field.
Experience coordinating employee engagement, training, company events, or culture initiatives.

Responsibilities

Own interview scheduling and logistics across stakeholders and time zones using Microsoft Outlook.
Communicate with candidates throughout the interview process and coordinate their onsite experience, including greeting them, managing interview-day logistics, and providing office and campus tours.
Maintain candidate records, interview feedback, pipeline status, hiring workflows, and recruiting data in Greenhouse and other tools.
Support job posting creation and management across recruiting platforms.
Prepare offer letters and coordinate approvals, signatures, background screenings, reference checks, and other pre-employment activities.
Conduct professional reference checks and maintain appropriate documentation.
Track open requisitions, candidates, interviews, offers, and follow-up items.
Provide recruiting support during high-volume periods, including sourcing candidates, reviewing resumes and applications, conducting outreach, and, as needed, preliminary screening conversations.
Partner with recruiters and hiring managers to advance searches and identify outstanding actions or bottlenecks.
Assist with recruiting projects, reporting, and other talent acquisition needs.
Coordinate new-hire onboarding and orientation from offer acceptance through the employee’s first days onsite, and help ensure a positive first-day experience.
Prepare, distribute, track, and maintain employment documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records.
Administer electronic signature workflows using DocuSign and Adobe Acrobat Sign.
Maintain accurate employee records and HR documentation in BambooHR and related systems.
Assist with benefits administration and employee questions.
Support employee lifecycle administration, training activities, compliance requirements, and recordkeeping.
Assist with employee engagement initiatives, company events, meetings, and other people-focused programs.
Generate recruiting and HR reports and maintain accurate data across people systems.
Identify opportunities to improve recruiting, onboarding, and HR processes as the company grows.
Serve as a site champion and welcoming presence for candidates, new hires, employees, and visitors at the Rockville location.
Support onsite interviews, onboarding activities, office and campus tours, and other in-person experiences.
Help coordinate employee events, meetings, and culture-building activities at the Rockville location.
Provide additional support as needed to help the Talent and People teams operate effectively.