HR Recruitment Coordinator

University of Kansas•Lawrence, KS

2d•Hybrid

About The Position

The HR Recruitment Coordinator is a member of the University of Kansas Talent Acquisition Centers of Excellence team in Human Resources. The role guides and supports staff recruitment and onboarding, coordinating activities from job posting through the transition to onboarding, as well as outreach and networking, to provide a positive and efficient experience for candidates and search teams. The position is hybrid, typically working two days in the Lawrence, Kansas campus office and three days remotely, subject to supervisor discretion. For at least the first six weeks, on-campus attendance of two to three days per week is required for training.

Requirements

Bachelor's degree and at least two years of related professional-level work experience, or a high school diploma/GED and at least six years of related professional-level work experience.
Computer skills in a PC/Windows environment, including MS Word and MS Excel, demonstrated through application materials and previous experience.
Excellent written communication skills and attention to detail, demonstrated through application materials.
Experience building collaborative relationships and partnerships.
Demonstrated experience handling confidential information with discretion.

Nice To Haves

Bachelor’s degree in human resources management or a related field, or a high school diploma/GED with four years of experience in human resources or recruiting.
PHR or SHRM-CP certification.
Experience in recruitment, talent acquisition, human resources, benefits, communication, and/or training at the University of Kansas.
Experience providing education or training in human resources, recruitment, affirmative action, or equal opportunity.
Experience using an HR ERP system, such as PeopleSoft.
Analytical and problem-solving skills.
Ability to work independently in a team environment, take ownership of resolving problems, remain flexible and accountable, manage competing responsibilities, prioritize tasks, and consistently meet deadlines.
Ability to establish and maintain effective working relationships with all levels of constituents in a higher education environment.
Experience actively sourcing applicant pools for qualified talent.

Responsibilities

Serve as a subject matter expert and liaison for HR Partners, units, and search committees, providing recruitment guidance and consultation in accordance with federal guidelines and university policies and procedures.
Review and audit recruitment plans and post approved position descriptions in coordination with HR Partners, Senior Recruiters, and the Compensation Team as appropriate.
Review position titles, job family and classification assignments, and FLSA status; coordinate position number assignment and position control validation; and advise on the recruitment exception process.
Work with the HRM Compensation Team on title assignments and general pay guideline issues.
Coordinate search activities and advise on advertising and outreach initiatives.
Assist applicants with questions about application processes and status, and send system notifications about application outcomes.
Generate online offer letters, ensuring memorandum of agreement requirements are met as needed; generate offer letters for limited-term extensions and renewals as needed.
Manage and review background check completion and results, collect supporting and organizational documents for compliance, and monitor recruitment processes for compliance with university guidelines.
Manage search waivers and personnel-action recruitment exceptions in coordination with the Compensation Team and supervisor.
Work with the Recruitment Director to evaluate search-process issues and assist in resolving issues and concerns.
Coordinate visa-related issues with the International Employment Advisor Sr. or International Scholar Services.
Respond to assigned support tickets requiring more than tier-one support and answer general questions received through the employment website and other channels.
Work with the Onboarding Specialist Team and new employees to support a positive new-hire experience.
Generate and analyze recruitment data reports, identify trends, assess recruitment effectiveness, and recommend improvements.
Maintain accurate, current records of information, communication history, and recruitment activities; provide ad hoc reports to HR Partners and served units as requested.
Participate in projects to improve efficiency and develop training programs and resources for stakeholders.
Liaise with units to provide connections and updates about strategic recruitment-service offerings.
Participate in professional development activities.