Recruitment Coordinator

Hitachi Solutions

About The Position

Hitachi Solutions Europe is seeking a highly organized and proactive Recruitment Coordinator to join its internal Recruitment team. The role supports an efficient recruitment experience across multiple countries and business functions, coordinating hiring activities among candidates, recruiters, hiring managers, agencies, and senior stakeholders across different geographies and time zones. It suits someone who enjoys organization and working with people, and who takes pride in providing exceptional service and attention to detail. The Recruitment Coordinator will support recruiters throughout the recruitment process, maintain accurate recruitment records and reports, and provide professional, timely, customer-focused assistance to candidates and stakeholders. The role also contributes to improving recruitment coordination processes and ways of working.

Requirements

Strong organisational and planning skills, including the ability to manage multiple priorities and deadlines simultaneously.
Excellent attention to detail and commitment to high-quality work.
Strong communication and stakeholder management skills.
Ability to build effective working relationships across teams, cultures, and locations.
Ability to work in a fast-paced environment where priorities can change quickly.
Proficiency using systems and technology to manage workload, coordinate activities, and produce reports.
Strong problem-solving skills and a proactive approach to work.
Excellent written and verbal communication skills in English.
A collaborative, service-oriented mindset and genuine desire to support others.

Nice To Haves

Previous experience in coordination, administration, or recruitment is an advantage.

Responsibilities

Schedule and coordinate interviews between candidates, recruiters, hiring managers, and external recruitment agencies.
Manage complex calendars and interview logistics across multiple time zones.
Communicate interview schedules, process updates, changes, and next steps to candidates and stakeholders.
Maintain recruitment trackers and ensure hiring activities are accurately recorded.
Update and manage candidate information in the Applicant Tracking System (ATS).
Produce regular recruitment reports to monitor hiring activity, performance metrics, and recruitment effectiveness.
Support recruiters throughout the recruitment process to provide a positive and seamless candidate experience.
Build working relationships with stakeholders at all levels, including senior leaders, while managing changing priorities and complex scheduling requirements.
Represent the recruitment team by providing professional, timely, and customer-focused support to candidates and stakeholders.
Manage multiple recruitment activities simultaneously while maintaining accuracy, responsiveness, and attention to detail.
Contribute to continuous improvement of recruitment coordination processes and ways of working.