Recruitment Coordinator

BACK OF HOUSE SOLUTIONS•Bellevue, WA

2d•Onsite

About The Position

The Recruitment Coordinator supports recruitment, hiring, and onboarding across BOH Concepts’ hospitality properties and corporate operations. The role coordinates recruitment activities, maintains candidate pipelines, conducts initial screenings, schedules interviews, and facilitates new-hire onboarding. It works closely with Human Resources, Operations Managers, and onsite leadership to address staffing needs efficiently and provide candidates with timely, professional communication. The position reports directly to the People & Culture Manager, who provides daily supervision, coaching, work assignments, and performance management. The HR Business Partner provides functional oversight of recruitment priorities, staffing initiatives, and hiring-process effectiveness. The coordinator collaborates with both leaders to align recruitment activities with organizational and operational needs. Work is performed primarily onsite at the BOH Concepts corporate office in Bellevue, Washington, supporting multiple company locations through telephone, email, virtual meetings, and approved recruitment platforms. Standard business hours apply, with occasional flexibility and local or out-of-state travel based on business needs and management approval. Compensation is $25.00 to $31.00 per hour. Benefits are available to eligible employees subject to company policies and plan eligibility requirements.

Requirements

High school diploma or equivalent.
At least one year of experience in recruitment, staffing, human resources coordination, or a related role.
Experience supporting applicant screening, interview scheduling, hiring coordination, or new employee onboarding.
Familiarity with applicant tracking systems, HRIS platforms, or recruitment software.
Strong organizational and time management skills, including the ability to manage multiple recruitment priorities and deadlines.
Effective written and verbal communication skills and the ability to interact professionally with candidates, employees, and management.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Strong attention to detail and accuracy when maintaining recruitment records and employment documentation.
Ability to work independently, take initiative, and follow through on assigned responsibilities.
Ability to maintain confidentiality and exercise sound professional judgment when handling sensitive information.

Nice To Haves

Two to three years of relevant experience in recruitment, staffing, or human resources coordination.
Experience recruiting hourly employees in hospitality, housekeeping, or other high-volume staffing environments.
Experience using ADP Workforce Now or a comparable recruitment and onboarding system.
Experience supporting recruitment activities across multiple locations.
Familiarity with employment eligibility verification, onboarding procedures, and applicable employment regulations.
Bilingual proficiency in English and Spanish.
Human Resources certification, such as SHRM-CP or PHR.
Associate's or bachelor's degree in Human Resources, Business Administration, or a related field.

Responsibilities

Coordinate recruitment activities for hourly, supervisory, and other assigned positions across BOH Concepts locations.
Create, post, update, and maintain job advertisements through ADP Workforce Now and other approved recruitment platforms.
Review applications, identify qualified candidates, and conduct initial telephone or virtual screenings.
Coordinate interviews with candidates, Operations Managers, supervisors, and other hiring managers.
Maintain candidate pipelines and communicate candidate recommendations, interview outcomes, hiring decisions, and recruitment timelines to hiring managers.
Follow up with candidates about interview outcomes, employment offers, and hiring decisions.
Coordinate candidates’ progression from application and screening through interviews, offers, pre-employment requirements, and onboarding.
Support employee referral initiatives, recruitment events, job fairs, and community workforce partnerships.
Prepare and distribute offer letters and required hiring documentation.
Initiate and monitor new-hire onboarding tasks through HRIS; coordinate background checks, employment eligibility verification, and other pre-employment processes.
Ensure timely completion of Form I-9 and other required employment documents in accordance with applicable laws.
Communicate onboarding instructions, documentation requirements, orientation details, and anticipated start dates to new hires.
Coordinate hiring readiness and employee start dates with Operations Managers and onsite leadership; follow up on outstanding requirements and routine onboarding issues.
Maintain accurate and complete applicant and new-hire records in approved systems.
Identify vacancies and anticipated staffing requirements with Operations Managers and onsite leadership; maintain updated recruitment and vacancy information for assigned properties.
Prioritize recruitment activities based on staffing needs and HR leadership direction, and provide updates on candidate availability, hiring progress, and anticipated start dates.
Support recruitment for seasonal staffing, new property openings, and operational changes; escalate recruitment challenges, delays, and urgent staffing concerns to the People & Culture Manager and HR Business Partner.
Track open positions, candidate activity, interviews, offers, onboarding progress, and recruitment metrics, including time-to-fill.
Review new applications and initiate appropriate candidate follow-up within two business days; respond to routine candidate and hiring manager communications within one business day whenever practicable.
Update applicant records and recruitment statuses within one business day of significant hiring activity.
Prepare and distribute weekly recruitment status reports to HR leadership covering open positions, candidate progress, pending offers, and anticipated start dates.
Monitor recruitment timelines and outstanding pre-employment and onboarding requirements for timely completion in accordance with deadlines and regulations.
Identify opportunities to improve recruitment workflows, candidate communication, and administrative efficiency.
Follow recruitment, hiring, and onboarding policies; support compliance with applicable employment laws, accurate recordkeeping, and fair and consistent hiring practices.
Protect confidential applicant and employee information and refer sensitive employment matters, compliance concerns, or exceptions to HR leadership.
Provide Human Resources administrative support, assist with employee records and ADP Workforce Now updates, support HR communications and initiatives, and provide backup administrative support as needed.
Perform other related duties as assigned.