Recruitment Coordinator

BACK OF HOUSE SOLUTIONS LLC•Bellevue, WA

3d•$25 - $31•Onsite

About The Position

The Recruitment Coordinator supports recruitment, hiring, and onboarding for BOH Concepts across multiple hospitality properties and corporate operations. The role coordinates recruitment activities, maintains candidate pipelines, screens applicants, schedules interviews, and facilitates new-hire onboarding while ensuring candidates receive timely, professional communication. The position works closely with Human Resources, Operations Managers, and onsite leadership to address staffing needs. It reports directly to the People & Culture Manager, who provides daily supervision, coaching, assignments, and performance management. The HR Business Partner provides functional oversight of recruitment priorities, staffing initiatives, and hiring process effectiveness. Work is performed primarily onsite at the BOH Concepts corporate office in Bellevue, Washington. The role supports locations using telephone, email, virtual meetings, and approved recruitment platforms. Standard business hours apply, with occasional flexibility and local or out-of-state travel as business needs require. Compensation is $25.00 to $31.00 per hour. BOH Concepts offers a benefits package to eligible employees, subject to company policies and plan eligibility.

Requirements

High school diploma or equivalent.
At least one year of experience in recruitment, staffing, human resources coordination, or a related role.
Experience supporting applicant screening, interview scheduling, hiring coordination, or new-employee onboarding.
Familiarity with applicant tracking systems, HRIS platforms, or recruitment software.
Strong organizational and time-management skills, including the ability to manage multiple recruitment priorities and deadlines.
Effective written and verbal communication skills and the ability to interact professionally with candidates, employees, and management.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Strong attention to detail and accuracy in maintaining recruitment records and employment documentation.
Ability to work independently, take initiative, and follow through on assigned responsibilities.
Ability to maintain confidentiality and exercise sound professional judgment when handling sensitive information.

Nice To Haves

Two to three years of relevant experience in recruitment, staffing, or human resources coordination.
Experience recruiting hourly employees in hospitality, housekeeping, or other high-volume staffing environments.
Experience using ADP Workforce Now or a comparable recruitment and onboarding system.
Experience supporting recruitment activities across multiple locations.
Familiarity with employment eligibility verification, onboarding procedures, and applicable employment regulations.
Bilingual proficiency in English and Spanish.
Human Resources certification, such as SHRM-CP or PHR.
Associate's or bachelor's degree in Human Resources, Business Administration, or a related field.

Responsibilities

Coordinate recruitment for hourly, supervisory, and other assigned positions across BOH Concepts locations.
Create, post, update, and maintain job advertisements through ADP Workforce Now and other approved recruitment platforms.
Review applications, identify qualified candidates, conduct initial telephone or virtual screenings, and maintain candidate pipelines.
Coordinate interviews with candidates, Operations Managers, supervisors, and other hiring managers.
Communicate candidate recommendations, interview outcomes, hiring decisions, and recruitment timelines to hiring managers; follow up with candidates on outcomes and offers.
Coordinate the candidate lifecycle from application and screening through interviews, offers, pre-employment requirements, and onboarding.
Support employee referral initiatives, recruitment events, job fairs, and community workforce partnerships.
Coordinate hiring from candidate selection through onboarding, including preparing offer letters and hiring documentation.
Initiate and monitor onboarding tasks through HRIS; coordinate background checks, employment eligibility verification, Form I-9, and other required pre-employment processes and documentation.
Communicate onboarding instructions, documentation requirements, orientation details, and anticipated start dates to new hires.
Coordinate hiring readiness and start dates with Operations Managers and onsite leadership, and follow up on outstanding onboarding requirements.
Identify vacancies and anticipated staffing needs with operations leaders, maintain vacancy information, prioritize recruitment according to staffing needs and HR leadership direction, and provide timely staffing updates.
Support recruitment for seasonal staffing, new property openings, and operational changes; escalate recruitment challenges, delays, and urgent concerns to HR leadership.
Maintain accurate recruitment, applicant tracking, hiring, and new-hire records in approved systems, including ADP Workforce Now.
Track open positions, candidate activity, interviews, offers, onboarding progress, and recruitment metrics such as time-to-fill.
Initiate appropriate follow-up on new applications within two business days, respond to routine communications within one business day whenever practicable, and update records within one business day of significant hiring activity.
Prepare and distribute weekly recruitment status reports to HR leadership.
Monitor recruitment timelines and outstanding pre-employment and onboarding requirements, and identify opportunities to improve workflows, candidate communication, and administrative efficiency.
Follow recruitment, hiring, and onboarding policies; support compliance with applicable employment laws, accurate recordkeeping, and fair and consistent hiring practices.
Protect confidential applicant and employee information and refer sensitive employment matters, compliance concerns, and exceptions to HR leadership.
Provide general administrative support to Human Resources, assist with employee records and HR initiatives, support communication between corporate and onsite operations, and perform other related duties as assigned.