Recruitment Coordinator

PeaceHealth • Vancouver, WA

19h • Hybrid

About The Position

PeaceHealth is seeking a Recruitment Coordinator to provide varied administrative support to the recruiting and talent acquisition teams. This hybrid position is based at PeaceHealth’s Shared Services Center in Vancouver, Washington, with in-office work on Tuesday, Wednesday, and Thursday. The role supports candidate recruitment and onboarding, internal caregiver transfers, additional work assignments, promotions, interview and site-visit coordination, requisition processing, and reimbursement and expense activities, ensuring work is accurate, compliant with policy, and completed within established timelines.

The coordinator facilitates pre-hire screening and onboarding, maintains records, enters hiring and transfer information into HR systems, supports I-9 and E-Verify processes, and responds to recruitment and onboarding questions. The role also coordinates candidate and recruiter travel, interview itineraries, company credit card expenses, hiring incentives, referral programs, and reimbursements, working with recruiters, leaders, clinicians, vendors, payroll, accounts payable, Human Resources, physician compensation, and legal as appropriate.

The work is predominantly in an office environment, with some time in a medical or hospital setting. It involves regular computer and office-equipment use and is classified as sedentary work.

Requirements

• At least 1 year of HR, marketing, or event coordination experience, or a degree in Human Resources may be considered in lieu of the one-year experience requirement.
• Proficiency with MS Office applications, including Outlook and Word.
• Experience working with an electronic Applicant Tracking System (ATS).
• Previous experience with onboarding rules and regulations.
• Customer service skills.
• Attention to detail and excellent grammar, spelling, and proofreading skills.
• Knowledge of spreadsheets and mail merge.
• Excellent verbal, written, and presentation communication skills.
• Ability to contribute consistently and positively in a fast-paced, changing work environment; prioritize multiple functions and tasks; and manage time efficiently.
• Ability to communicate and exchange accurate information.
• Close visual acuity for activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

Nice To Haves

• Associate degree in Human Resources, Business, or a related field preferred.
• Certified Professional Human Resources certification preferred.

Responsibilities

• Prepare requisitions for recruiters to post, ensuring compliance and accuracy.
• Coordinate candidate travel and lodging, including arrangements for travel partners, in conjunction with travel vendors.
• Arrange travel for recruiters attending recruitment events.
• Exercise financial stewardship and credit card conservatorship when coordinating travel and related expenses.
• Process applicable travel reimbursements.
• Develop interview and site-visit itineraries with leaders and clinicians, including booking catering and off-site dinners.
• Process and manage company credit card expenses.
• Initiate caregiver onboarding by facilitating background checks, drug screening, license verification, and other required pre-hire screens.
• Monitor screening progress, resolve or escalate concerns, and maintain accurate records and documentation of results.
• Review additional requirements for internal transfers.
• Enter new hires and transferring caregivers into HR systems.
• Evaluate physician contracting data with recruiters, physician compensation, and legal to ensure appropriate action items are completed, including hiring actions, role changes, and educational-loan reimbursements.
• Coordinate completion of I-9 forms for new or rehired caregivers to ensure regulatory compliance.
• Initiate and monitor E-Verify and coordinate follow-up requirements with Human Resources.
• Respond to candidates’ and caregivers’ written and verbal recruitment and onboarding inquiries and refer them to self-service technology, vendors, or other resources as appropriate.
• Support Affirmative Action data compliance by ensuring candidate dispositioning on filled requisitions.
• Facilitate and execute the hire-incentives process when indicated and process applicable bonuses.
• Coordinate with outside vendors, accounts payable, and/or payroll to process reimbursement requests.
• Assist with administration and payment of referral programs.
• Perform other duties as assigned.

Benefits

• Full medical, dental, and vision coverage.
• 403(b) retirement plan with employer base and matching contributions.
• Paid time off.
• Employer-paid life and disability insurance, with additional buy-up coverage options.
• Tuition and continuing education reimbursement.
• Wellness benefits.
• Expanded Employee Assistance Program (EAP) and mental health program.
• Competitive and comprehensive total rewards package supporting caregivers’ physical, emotional, financial, social, and spiritual wellbeing.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree