Human Resources Recruitment Coordinator

Roots Community Health Center•Oakland, CA

1d•$26 - $30•Onsite

About The Position

The Recruitment Coordinator supports recruitment and selection administration, onboarding, employee offboarding, and authorized Paylocity transactions for a multi-site community health organization. Recruitment and timely onboarding are the position’s primary priorities. The Coordinator also provides HR administrative support as assigned by the Director of Human Resources, protects confidential information, maintains accurate records, meets deadlines, and escalates sensitive or complex matters to the Director. Hiring, compensation, employee relations, accommodation, and separation decisions remain with authorized leaders. The role coordinates approved requisitions and postings, applicant tracking, candidate communications, interview processes, background and reference checks, pre-employment clearances, orientation, employment documents, and new-hire logistics. It also manages administrative offboarding tasks and supports routine HR records, reporting, scheduling, and project follow-up. The position is office-based, with occasional travel to Roots sites potentially required.

Requirements

Two or more years of HR, recruitment coordination, or related administrative experience preferred; equivalent experience considered.
Experience with recruitment, onboarding, offboarding, employee records, and applicant tracking.
Proficiency in Microsoft Office.
Strong organizational and written communication skills.
Discretion, sound judgment, deadline management, and service orientation.

Nice To Haves

Paylocity experience preferred.
Experience in healthcare, nonprofit, or multi-site settings preferred.

Responsibilities

Partner with the Manager/Director on authorized Paylocity employee data updates, status changes, HR reports, audit checks, and routine troubleshooting.
Provide administrative support to the Director, Employee Relations Manager, Benefits Manager, and Senior HR Coordinator, with priorities set by the Director.
Maintain personnel records, HR trackers, correspondence, calendars, meeting schedules, shared inbox routing, and project follow-up.
Provide scheduling and approved documentation support for employee relations, leave, benefits, employee engagement, and staff development; refer decisions and confidential escalations to the HR Director.
Maintain approved requisitions, internal and external postings, applicant tracking, candidate communications, and vacancy dashboards.
Coordinate application screening against established qualifications, phone screens, interview panels, interview scheduling, and candidate follow-up; hiring managers retain selection responsibility.
Track Recommendation to Hire submissions, approved offers, reference checks, background checks, credentials, and required pre-employment clearances.
Maintain fair and consistent recruitment documentation and records under Roots’ Recruitment and Selection Policy; escalate exceptions and compensation matters.
Prepare weekly vacancy, time-to-fill, candidate pipeline, and hiring activity reports.
Coordinate new employee orientation, employment documents, I-9 workflow, training tracking, equipment and system access requests, and new-hire checklists.
Manage administrative offboarding for resignations and involuntary separations, including separation checklists, notices, equipment returns, access termination coordination, exit interview logistics, and records.
Coordinate final-pay deadlines with Payroll and the Director; do not independently approve separations, final pay, or legal determinations.
Perform other duties as assigned that are consistent with the role and business needs.