Recruitment And Staffing Specialist - 55000903

State of Florida•Tallahassee, FL

4d•Onsite

About The Position

The Recruitment and Staffing Specialist provides recruitment and onboarding support to the Florida Department of Transportation’s Central Office and guidance to District Human Resource Offices. The role advises managers and supervisors on compliant recruitment, selection, appointments, personnel actions, and onboarding. It coordinates personnel and payroll processes, maintains related templates and procedures, supports quality assurance reviews and background screening, and ensures employment records and system entries are complete and accurate. The position is based in the Office of Administration, Human Resource Office, at 605 Suwannee Street, Tallahassee, Florida.

Requirements

Knowledge of State Personnel System statutes and rules concerning recruitment, selection, appointments, separations, payroll, and leave and attendance.
Knowledge of the People First system and payroll processing.
Skill in advising management and supervisors on sensitive issues.
Skill in Microsoft Word, Excel, PowerPoint, and Outlook.
Skill in customer service techniques.
Ability to analyze and interpret state personnel rules.
Ability to communicate effectively orally and in writing.
Ability to complete tasks in a timely manner and organize and maintain records.
Ability to handle confidential information with discretion.
Ability to present information to large audiences, manage multiple projects simultaneously, and work well with others.
Pass a Level II background check.
Obtain and maintain CJIS certification.
Occasional travel is required.
Applicants must be U.S. citizens or lawfully authorized alien workers; visa sponsorship is not available.
Provide a Social Security Number for required verifications.
Male applicants born on or after October 1, 1962, must meet the stated Selective Service registration or exemption requirement for appointment in the Selected Exempt Service.

Responsibilities

Provide technical guidance to managers and supervisors on recruitment and selection in accordance with applicable laws, rules, agreements, and agency policies.
Develop, update, and maintain appointment letter templates and onboarding packets.
Contact hiring managers and administrative staff after advertising requests are received to guide an efficient and compliant recruitment and selection process, provide resources, and answer questions.
Review Central Office hiring and appointment packages for completeness and recommend approval to management.
Review Veterans’ Preference Eligible Applicant forms for sufficient documentation and justification.
Approve Central Office Personnel Action Requests and coordinate personnel actions, pay changes, separations, leave without pay, and organization-management synchronization with relevant coordinators.
Develop and maintain standard language for personnel-action justifications, ensure accurate and timely system entries, coordinate pay actions with classification analysts, and ensure personnel-file documentation is retained.
Process dual-employment requests as needed.
Review Central Office job postings for compliance with applicable regulations, rules, agreements, policies, procedures, and guidelines.
Assist with assigning requisitions in the People First Talent Management module, developing qualifying questions and selection criteria, advertising executive-level positions, and screening applicants and preparing applicant packages when requested.
Review proposed statute and rule changes and provide comments on recruitment, selection, and appointment processes.
Maintain and update desk processes, procedures, and recruitment, selection, and appointment guidance, and provide updates to managers, supervisors, and human resources staff.
Prepare onboarding documents; schedule and meet with new Central Office employees; verify required documentation; and develop or update onboarding forms and processes.
Review authorization-to-work documents and certify employment eligibility in E-Verify for new Central Office employees as required.
Coordinate payroll activities with Central Office staff and relevant sections and coordinators, and coordinate payroll issues with the Office of the Comptroller.
Monitor probationary-period dates and work with supervisors to obtain documents for processing on time and in accordance with applicable performance-management rules.
Maintain a list of employees with protected identity status and enter public-records exemptions in People First.
Assist in developing quality assurance reviews for Request for Pay Action packages, propose an annual review schedule and anticipated travel and budget needs, and conduct quarterly reviews under the approved schedule.
Generate reports and conduct quality assurance audits of Personnel Action Requests to verify the integrity of personnel actions entered in People First.
Coordinate background screening, including review of driver-license and criminal-history records when applicable; communicate unsatisfactory results and employment-disqualification exemption matters to the General Counsel’s Office.
Track FBI Criminal Justice Information Services certification and renewals for statewide human resources staff.