HR Specialist - Staffing, Recruitment & Credentialing

Saginaw Intermediate School District•Saginaw, MI

About The Position

The Human Resources Specialist – Staffing, Recruitment & Credentialing provides specialized administrative, operational, and compliance support to the Human Resources Department at Saginaw Intermediate School District. The role primarily coordinates recruitment and hiring processes, manages job postings and applicant tracking systems, maintains employee certifications and professional credentials, and supports substitute staffing pools. The Specialist coordinates job postings and recruitment activities, maintains applicant records, supports interviews and hiring, verifies qualifications, monitors certification and licensure requirements, and ensures employment documentation is completed accurately and on time. The role works with Human Resources leadership, administrators, employees, applicants, educational partners, and external agencies to support efficient staffing, compliance, and recruitment and retention of a qualified workforce. The position involves regular access to confidential and legally protected personnel information and requires professionalism, accuracy, discretion, independent judgment, initiative, and the ability to manage multiple priorities and deadlines. Other duties may be assigned.

Requirements

Coursework completed in human resources, business administration, public administration, education, or a related field.
Proficiency in Microsoft Office, Google Workspace, and related digital administrative systems.
Strong written and verbal communication skills.
Ability to manage multiple priorities, maintain detailed records, and meet established deadlines.
Ability to exercise independent judgment, demonstrate initiative, and proactively resolve operational concerns.
Discretion and ability to manage confidential personnel information.
Strong organizational, time-management, and prioritization skills.
Ability to coordinate multiple recruitment and staffing activities simultaneously.
Ability to interpret and apply established policies, procedures, and regulatory requirements.
Strong customer service and interpersonal skills, attention to detail, accuracy, and follow-through.
Ability to work independently and collaboratively across departments.
Professionalism and sound judgment.

Nice To Haves

Associate degree preferred.
Experience in human resources, recruitment coordination, personnel administration, credentialing, or related administrative functions preferred.
Experience in a K–12 school district, intermediate school district, or public-sector environment preferred.
Familiarity with Michigan educator certification, professional licensure, and school personnel qualification requirements preferred.
Experience with applicant tracking systems, Human Resources information systems, and electronic record management preferred.
Knowledge of, or ability to learn, school district recruitment, hiring, credentialing, and personnel compliance processes.

Responsibilities

Coordinate and maintain District job postings and recruitment processes across departments and employee classifications.
Prepare, publish, update, and close job postings in accordance with District procedures, collective bargaining agreements, and applicable employment requirements.
Maintain the applicant tracking system, applicant records, recruitment timelines, and hiring documentation.
Coordinate with Human Resources leadership and hiring administrators on vacancies, posting requirements, and recruitment activities.
Support position descriptions, recruitment materials, applicant communications, screening, interview scheduling, and hiring logistics.
Maintain records of recruitment activities and candidate selections; support reference checks, background checks, credential verification, and other pre-employment processes.
Coordinate completion of hiring recommendations, employment documentation, and required approvals.
Maintain applicant pools for anticipated vacancies and substitute staffing needs; support job fairs, higher education partnerships, and other recruitment initiatives.
Monitor recruitment timelines, communicate outstanding actions or delays, prepare staffing and recruitment reports, and identify workflow improvements.
Establish and maintain systems for tracking employee certifications, licenses, permits, endorsements, and other required credentials.
Monitor credential expiration and renewal deadlines, communicate requirements, verify qualifications, and coordinate with credentialing authorities as needed.
Assist employees with certification applications, renewals, temporary permits, and alternative credentialing pathways; maintain documentation and report potential compliance concerns.
Coordinate recruitment, onboarding, and maintenance of substitute staffing pools, including records, postings, communications, orientation, and employment documentation.
Work with departments and building administrators to identify substitute staffing needs and maintain substitute eligibility, credential records, and staffing databases.
Coordinate collection and verification of new-hire documentation and support onboarding, background checks, fingerprinting, and employment clearances.
Maintain confidential personnel and compliance records, update Human Resources systems, follow up on outstanding documentation, and support reporting, reviews, and audits.
Develop and maintain tracking systems and prepare reports, correspondence, staffing summaries, and other Human Resources materials.
Support implementation and continuous improvement of Human Resources workflows, processes, and information systems.
Provide responsive and professional service, maintain confidentiality, exercise sound judgment, and foster collaborative relationships across departments and stakeholders.
Perform other duties as assigned.