HR Specialist - Staffing, Recruitment & Credentialing

Saginaw Intermediate School District•Saginaw Charter Township, MI

3d•$54,544 - $57,305

About The Position

The Human Resources Specialist – Staffing, Recruitment & Credentialing provides specialized administrative, operational, and compliance support to the Saginaw Intermediate School District Human Resources Department. The role primarily coordinates recruitment and hiring processes, manages job postings and applicant tracking systems, maintains employee certifications and professional credentials, and supports substitute staffing pools. This position coordinates staffing and recruitment activities, employee credentialing, substitute personnel management, and related Human Resources operations. It works with Human Resources leadership, administrators, employees, applicants, educational partners, and external agencies to support efficient staffing, compliance with employment requirements, and recruitment and retention of a qualified workforce. The role regularly handles confidential and legally protected personnel information and requires professionalism, accuracy, discretion, independent judgment, initiative, and the ability to manage multiple priorities and deadlines.

Requirements

Completed coursework in human resources, business administration, public administration, education, or a related field.
Proficiency in Microsoft Office, Google Workspace, and related digital administrative systems.
Strong written and verbal communication skills.
Ability to manage multiple priorities, maintain detailed records, and meet established deadlines.
Ability to exercise independent judgment, demonstrate initiative, and proactively resolve operational concerns.
Discretion and ability to manage confidential personnel information.
Strong organizational, time-management, and prioritization skills, with attention to detail, accuracy, and follow-through.
Ability to coordinate multiple recruitment and staffing activities simultaneously.
Ability to interpret and apply established policies, procedures, and regulatory requirements.
Strong customer service and interpersonal skills; ability to work independently and collaboratively across departments.
Professionalism, confidentiality, and sound judgment.

Nice To Haves

Associate degree.
Experience in human resources, recruitment coordination, personnel administration, credentialing, or related administrative functions.
Experience in a K–12 school district, intermediate school district, or public-sector environment.
Familiarity with Michigan educator certification, professional licensure, and school personnel qualification requirements.
Experience with applicant tracking systems, Human Resources information systems, and electronic record management.
Knowledge of, or ability to learn, school district recruitment, hiring, credentialing, and personnel compliance processes.

Responsibilities

Coordinate job postings and recruitment processes across departments and employee classifications, including preparing, publishing, updating, and closing postings.
Maintain the applicant tracking system and accurate records of postings, applicants, recruitment timelines, candidate selection, and hiring documentation.
Coordinate with Human Resources leadership and hiring administrators on vacancies, posting requirements, recruitment activities, and hiring approvals.
Prepare and maintain position descriptions and recruitment materials, and communicate with applicants throughout the recruitment process.
Support applicant screening, interview scheduling, reference and background checks, credential verification, and other pre-employment processes.
Maintain applicant pools for anticipated vacancies and substitute positions, and support job fairs, education partnerships, and other recruitment initiatives.
Monitor recruitment timelines, communicate delays or outstanding actions, prepare staffing reports, and identify opportunities to improve recruitment workflows.
Establish and maintain tracking systems for employee certifications, licenses, permits, endorsements, and other required credentials.
Monitor credential expiration and renewal deadlines; communicate requirements; verify qualifications; and coordinate with credentialing authorities as necessary.
Assist employees with certification applications, renewals, temporary permits, and alternative credentialing pathways; maintain documentation and flag potential compliance concerns.
Coordinate recruitment, onboarding, and ongoing maintenance of substitute staffing pools, including substitute records, postings, communications, orientation, and employment documentation.
Collaborate with departments and building administrators to identify substitute staffing needs and shortages, monitor substitute eligibility, and report on pool capacity and trends.
Coordinate collection and verification of new-hire employment documentation and support onboarding, background checks, fingerprinting, and employment clearances.
Maintain confidential personnel and compliance records, track outstanding documentation, update Human Resources systems, and support reporting, compliance reviews, and audits.
Develop and maintain organized systems for tracking recruitment, credentials, substitute personnel, and employee documentation.
Prepare Human Resources reports, correspondence, staffing summaries, and other materials; support workflow and information-system improvements.
Provide professional service to employees, applicants, administrators, and external partners while maintaining confidentiality, discretion, and sound judgment.
Perform other duties as assigned.