RECRUITMENT AND STAFFING SPECIALIST - 55000903

State of Florida•TALLAHASSEE, FL

6d•$52,884 - $68,439•Onsite

About The Position

The Recruitment and Staffing Specialist provides recruitment and onboarding support to the Department of Transportation’s Central Office and guidance to District Human Resource Offices. The role supports compliant recruitment, selection, appointment, personnel action, payroll coordination, and onboarding processes under applicable state and federal regulations, agency policies, rules, and collective bargaining agreements. The specialist reviews hiring and appointment packages, supports managers with recruitment resources and selection criteria, maintains recruitment and onboarding materials, processes and audits personnel actions, and coordinates with human resources, payroll, benefits, classification, and legal staff. The position also supports new-employee onboarding and employment eligibility verification, manages background screening activities, and helps maintain current procedures and guidance for agency staff. Occasional travel is required.

Requirements

Knowledge of the State Personnel System and statutes and rules governing recruitment and selection, appointments, separations, payroll, and leave and attendance.
Knowledge of the People First system.
Knowledge of payroll processing.
Skill advising management and supervisors on sensitive issues.
Skill using Microsoft Word, Excel, PowerPoint, and Outlook.
Skill in customer service techniques.
Ability to analyze and interpret state personnel rules.
Ability to communicate effectively orally and in writing.
Ability to complete tasks in a timely manner.
Ability to organize and maintain records.
Ability to handle confidential information with discretion.
Ability to present information to large audiences.
Ability to manage multiple projects simultaneously.
Ability to work well with others to complete assignments.
Must complete a Level II background check.
Must obtain and maintain CJIS certification.
Occasional travel is required.

Responsibilities

Provide technical assistance to managers and supervisors on recruitment and selection processes and applicable regulations, rules, agreements, policies, and guidelines.
Develop, update, and maintain appointment-letter templates and onboarding packets.
Contact hiring managers and administrative staff after advertising requests are received to provide guidance and resources for an efficient, compliant recruitment process.
Review Central Office hiring and appointment packages for completeness and recommend approval to management.
Review Veterans’ Preference Eligible Applicant forms for sufficient documentation and justification.
Serve as Personnel Action Request approver for Central Office actions.
Coordinate Personnel Action Requests for appointments, pay changes, separations, leave without pay, and organizational management synchronization with benefits and retirement coordinators.
Develop and maintain standard language for Personnel Action Request justifications, ensure accurate and timely entries, and coordinate pay actions with classification analysts.
Ensure appropriate documentation is placed in employee personnel files and process dual-employment requests as needed.
Assist in reviewing Central Office job postings for compliance with applicable regulations, rules, agreements, policies, procedures, and guidelines.
Assist with requisitions in the People First Talent Management module, qualifying questions, selection criteria, executive-level position advertising, and applicant screening and package preparation as requested.
Review proposed statute and rule changes and provide comments on recruitment, selection, and appointment processes.
Maintain and update desk procedures and recruitment, selection, and appointment processes, and share updated information with managers, supervisors, and human resources staff.
Prepare onboarding documents, schedule and conduct onboarding appointments for Central Office new employees, and maintain onboarding forms and processes.
Review work-authorization documents and certify employment eligibility in E-Verify for new Central Office employees as required.
Coordinate payroll activities and issues with Central Office staff, classification and recruitment staff, benefits and retirement coordinators, and the Office of the Comptroller.
Monitor probationary-period dates and work with supervisors to ensure timely receipt of required performance-management documents.
Maintain a list of employees with protected identity status and enter public-records exemptions in People First.
Assist in developing quality assurance reviews for Request for Pay Action packages, propose an annual review schedule and anticipated travel and budget needs, and conduct quarterly reviews according to the approved schedule.
Generate reports and conduct quality assurance audits of Personnel Action Requests to verify the integrity of personnel actions in People First.
Coordinate background screenings, including review of driver-license and criminal-history records when applicable; communicate unsatisfactory results and employment-disqualification exemption matters to the General Counsel’s Office.
Track FBI Criminal Justice Information Services certification and renewals for statewide human resources staff.