Recruitment and Onboarding Specialist

Hammer & NER•Wayzata, MN

2d•Hybrid

About The Position

The Recruitment and Onboarding Specialist performs a broad range of confidential human resources activities, primarily focused on talent recruitment, acquisition, and onboarding. The role applies Hammer & NER’s recruitment and staffing strategies to source, attract, and engage an effective, diverse, and committed workforce while following legal requirements. The position also supports HR administration, reporting, personnel records, and scheduling processes, and serves as the primary backup for the Human Resources Generalist. Employees are expected to model and champion the organization’s values of Person-Centered, Relational, Opportunistic, and Stewardship. The role reports to the Director of Human Resources and has no supervisory responsibilities. The schedule is primarily weekdays during the day, with occasional flexible hours, evenings, and weekends. Hybrid work may be available, but the employee must work in the Wayzata and White Bear Lake offices three days per week and be willing to travel to metro offices, residences, and other locations as needed.

Requirements

Intermediate recruitment and onboarding experience in a mid-sized organization; formal, informal, and cross-disciplinary experience will be considered.
Experience developing and executing proactive sourcing strategies for hard-to-fill, industry-specific positions.
Experience and commitment to sourcing and recruiting candidates across lines of difference.
Demonstrated use of media platforms, including the internet, job sites, and social media, to recruit and source candidates.
Knowledge of and demonstrated use of HRIS and/or Applicant Tracking Systems.
Knowledge of employment law related to recruitment policies, procedures, and compliance.
Experience building trust and effective working relationships with internal hiring managers.
Ability to manage multiple priorities and complete work in a timely and productive manner.
Demonstrated effective and persuasive verbal and written communication skills with individuals and groups.
Professional discretion and ability to maintain confidentiality in HR matters.
Ability to work diplomatically with a wide variety of people; public speaking ability; strong organizational skills; and attention to detail.
Valid driver’s license, access to a personal vehicle, and willingness to drive to metro offices, residences, and other locations as needed.
Proficiency with Microsoft Office products, including Word, Excel, and PowerPoint, and Google applications.
Experience, ability, and commitment to working with individuals and teams across lines of difference, including race, gender identity, sexual orientation, religion, ability, age, class, and immigrant status.
Willingness and ability to work flexible hours and days, including occasional evenings and weekends.

Responsibilities

Apply recruitment and staffing strategies to attract, retain, and engage qualified employees while ensuring legal compliance.
Promote inclusive hiring and use established tools to help deter unconscious bias in recruitment.
Prepare, proofread, edit, and post job descriptions and advertisements.
Track applications in the HRIS recruitment portal and review applicants with hiring managers against position requirements.
Communicate and schedule candidate interviews; create consistent behavioral-based interview questions; and lead interviews remotely and in person.
Discuss final candidates with hiring managers and guide final hiring decisions.
Make offer calls, complete background checks, prepare offer letters, and communicate onboarding information to new hires.
Build relationships with local community members and maintain knowledge of employment laws and regulations, including Minnesota’s Wage Theft Prevention Act.
Process new hires through HRIS and other systems; support onboarding and orientation and serve as a backup for orientation leadership.
Meet with new hires before orientation, verify documents, review policies and procedures, and answer questions.
Track start dates and provide hiring managers with pre-start checklists.
Generate recruitment reports and compile HR data into reports and presentations for the board and other stakeholders.
Ensure timely completion of background checks, testing, employment verifications, and information requests.
Maintain electronic personnel file integrity, scan and file documentation, and complete Position Outline Forms for schedule changes, promotions, and transfers.
Maintain Master Schedules as a subject matter expert and coordinate needed changes with Program Directors.
Track fingerprinting and related tasks required for background studies under MNDHS licensing.
Serve as the primary backup for the Human Resources Generalist.