Recruitment and Onboarding Specialist

Hammer & NER•Shorewood, MN

2d•$63,000 - $73,000•Hybrid

About The Position

The Recruitment and Onboarding Specialist performs a broad range of confidential human resources activities, primarily focused on talent recruitment, acquisition, and onboarding. The role applies Hammer & NER’s recruitment and staffing strategies to source, attract, and engage an effective, diverse, and committed workforce. The specialist also supports HR administration, reporting, employee records, and background-study processes while helping ensure compliance with applicable employment requirements. Employees are expected to model and champion Hammer & NER’s values of Person-Centered, Relational, Opportunistic, and Stewardship, supporting people with intellectual and other disabilities to live life to its fullest. The position reports to the Director of Human Resources and has no supervisory responsibilities. The typical schedule is primarily Monday through Friday during the day, with occasional flexible hours or days, including evenings and weekends. Hybrid work may be available, but the employee must be willing to work in the Wayzata and White Bear Lake offices three days per week and travel to east and west metro offices, residences, and other locations as needed.

Requirements

Intermediate recruitment and onboarding experience in a mid-sized organization; formal, informal, and cross-disciplinary experience may be considered.
Experience building and executing proactive sourcing strategies for hard-to-fill, industry-specific positions.
Experience and commitment to sourcing and recruiting candidates mixed across lines of difference.
Demonstrated use of media platforms, including the internet, job sites, and social media, to recruit and source candidates.
Knowledge of and demonstrated experience using HRIS systems and/or Applicant Tracking Systems.
Knowledge of employment law related to recruitment policies, procedures, and compliance.
Experience building trust and maintaining effective relationships with internal hiring managers.
Ability to manage multiple priorities and complete work in a timely, productive manner.
Demonstrated effective and persuasive verbal and written communication in interpersonal and group settings.
Ability to exercise professional discretion and maintain confidentiality in HR matters.
Ability to work diplomatically with a wide variety of people; public speaking ability; strong organizational skills; and high attention to detail.
Valid driver’s license, access to a personal automobile, and willingness to drive as needed to east and west metro offices, residences, and other locations.
Proficiency with Microsoft Office products, including Word, Excel, and PowerPoint, and Google applications.
Experience, ability, and commitment to working with individuals and teams mixed across lines of difference, including race, gender identity, sexual orientation, religion, ability, age, class, and immigrant status.
Willingness and ability to work flexible hours and days, including occasional evenings and weekends.
Ability to use a telephone frequently, perform repetitive-motion activities such as keyboarding, work for extended periods at a desk and computer, and stand for extended periods while teaching or presenting.

Responsibilities

Apply recruitment and staffing strategies to attract, retain, and engage an effective workforce while ensuring compliance with legal standards.
Promote diversity, equity, and inclusion by following hiring practices that recruit candidates mixed across lines of difference.
Craft, proofread, and edit job descriptions; create and maintain external job postings and advertisements.
Track applications in the HRIS recruitment portal and review applications with hiring managers against position requirements and essential functions.
Use established tools to deter unconscious bias in recruitment.
Communicate with candidates and schedule interviews; develop consistently formatted behavioral interview questions; lead and conduct interviews via Teams and in person.
Discuss finalists with hiring managers and provide guidance on hiring decisions.
Make offer calls, complete background checks, write offer letters, and communicate onboarding information to new hires.
Build relationships with local community members and ensure compliance with the Minnesota Wage Theft Prevention Act and applicable employment laws.
Process new hires through HRIS and other systems and support onboarding and orientation, serving as a primary backup for orientation as needed.
Track upcoming start dates and provide hiring managers with pre-start task checklists.
Meet new hires before orientation, confirm completion of documents, review policies and procedures, and answer questions; serve as the main backup leader for part one of orientation.
Generate HRIS recruitment reports for the board of directors and other stakeholders; analyze and compile HR data into requested reports and presentations.
Ensure timely completion of background checks, testing, employment verifications, and information requests.
Maintain the integrity of electronic personnel files, scan documentation as needed, and file personnel documents promptly.
Complete Position Outline Forms for schedule changes, promotions, and transfers.
Maintain Master Schedules as a subject matter expert and coordinate needed updates with Program Directors.
Track fingerprinting and related tasks required for background studies under MNDHS licensing.
Serve as the primary backup for the Human Resources Generalist.