Recruitment & Onboarding Manager

The Marine Mammal Center•Sausalito, CA

21h•Hybrid

About The Position

The Recruitment & Onboarding Manager performs day-to-day staff recruitment and onboarding activities across The Marine Mammal Center. Reporting to the Associate Director, Recruitment & Onboarding, and partnering closely with hiring managers, the manager leads assigned recruitment processes for a broad range of employee positions, from initial planning and candidate sourcing through selection, offer, pre-boarding, and onboarding. The manager is a primary point of contact for candidates and new employees and supports hiring managers with information, tools, and process guidance to promote consistent, equitable, and effective hiring practices. The role implements established practices, maintains resources and records, tracks activity and outcomes, and identifies opportunities to improve the candidate, hiring manager, and new employee experience. The position also administers guest housing payments, records, policies, and resident support in collaboration with other Center departments. It may represent and promote the Center through donor cultivation activities and undertake special projects as assigned. This is a full-time hybrid onsite/remote position. Work takes place in professional office, laboratory, and hospital settings, indoors and outdoors. Days and hours may vary with organizational needs; evening, weekend, and holiday work may be required. Travel within California, the Hawaiian Islands, and elsewhere nationally may be expected.

Requirements

Passion for marine and environmental conservation and The Marine Mammal Center’s mission.
Knowledge of recruitment, selection, and onboarding practices, including candidate sourcing, screening, interviewing, assessment, and candidate relationship management.
Knowledge of federal, state, and local employment laws and regulations applicable to recruitment, selection, pre-employment screening, onboarding, equal employment opportunity, and recordkeeping.
Experience using applicant tracking systems or recruitment modules within a Human Resources Information System.
Ability to independently manage multiple recruitment and onboarding processes through completion while maintaining accuracy, organization, responsiveness, and timely follow-through.
Ability to build effective partnerships with hiring managers, provide practical guidance, and support consistent and equitable hiring decisions.
Ability to develop clear job postings, candidate communications, interview materials, process documentation, training, and other recruitment and onboarding resources.
Ability to maintain, review, and interpret recruitment and onboarding data, identify potential concerns, and provide accurate information and practical recommendations to management.
Clear, professional, and concise oral and written communication with candidates, new employees, hiring managers, colleagues, vendors, and members of the public.
Professionalism, discretion, sound judgment, and confidentiality when handling sensitive candidate and employee information.
Ability to work independently within established procedures, organize competing priorities, meet deadlines, and seek direction or approval when appropriate.
Strong attention to detail, organizational skills, adaptability, and commitment to continuous improvement.
Skills using Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, and Word) and virtual collaboration tools (Asana, Slack, Teams, and Zoom).
Ability to collaborate and maintain effective working relationships with staff, volunteers, training participants, vendors, and members of the public.
Ability to practice self-awareness and respect when engaging with staff, volunteers, candidates, training participants, and members of the public.
Willingness to support and participate in the Center’s diversity, equity, and inclusion programs.
Education and/or experience equivalent to a bachelor’s degree in human resources, business administration, or a related field, and 3 years of directly related experience in staff recruitment, talent acquisition, onboarding, human resources, or a relevant client-driven role.
Ability to work at a desk for extended periods using a computer and occasionally lift and/or move up to 25 pounds.

Nice To Haves

Familiarity with Paylocity.
Professional HR certification such as PHR or SHRM-CP.

Responsibilities

Lead assigned staff recruitment processes from intake through selection and offer, and support senior-level, highly specialized, strategically critical, or difficult-to-fill searches.
Conduct intake meetings with hiring managers to clarify position requirements, recruitment strategy, selection criteria, interview processes, timelines, and candidate experience expectations.
Prepare and maintain position postings across approved job boards, professional networks, social media, career fairs, and other recruitment channels.
Proactively source candidates through established partnerships, platforms, networks, and pipelines, and identify additional sourcing opportunities for management review.
Review applications, conduct phone screens and interviews, assess candidates against established qualifications, and provide recommendations to hiring managers.
Manage assigned recruitment activities, including interview scheduling, candidate communications, interview materials, reference checks, offers, background checks, and required documentation.
Maintain timely, professional communication with candidates and hiring managers to support a positive, equitable, and organized hiring experience.
Guide hiring managers in applying established recruitment practices, structured candidate evaluation methods, interview processes, selection criteria, policies, and employment requirements.
Facilitate staff pre-boarding and onboarding, including communications, forms, orientation scheduling, equipment and system-access coordination, welcome materials, and initial engagement.
Coordinate with the external IT vendor and internal partners to ensure new employees receive necessary equipment, system access, information, and support.
Implement and maintain recruitment and onboarding processes, templates, tools, training materials, and manager resources, and recommend practical improvements.
Deliver recruitment and onboarding training and guidance for hiring managers and interview participants, and support updates to training resources.
Maintain complete and accurate recruitment and onboarding records in the applicant tracking system and other assigned systems.
Maintain recruitment and onboarding data, prepare routine activity and outcome reports, identify delays, data concerns, or process gaps, and elevate findings and recommendations to management.
Resolve routine recruitment and onboarding questions and issues, and elevate matters involving policy interpretation, legal or compliance risk, senior-level searches, significant delays, or broader organizational impact.
Prepare, distribute, and maintain inventory of new employee welcome materials and gifts.
Process guest housing payments, including invoicing and collections, and collaborate with Professional Education Programs and Finance on monthly reporting and reconciliation.
Maintain and support implementation of housing policies, procedures, communications, and records with the Life Support Systems & Facilities department.
Respond to resident and guest housing questions and work with Life Support Systems & Facilities to address concerns, maintenance needs, and emergencies, escalating matters as appropriate.
Participate in housing operations and resident relations activities, including quarterly walk-throughs.
Represent and promote the Center through donor cultivation activities in partnership with the department as opportunities arise.
Perform assigned special projects, research, and other duties.