Recruitment & Onboarding Manager

The Marine Mammal Center•Sausalito, CA

19h•$73,000 - $83,000•Hybrid

About The Position

The Recruitment & Onboarding Manager performs day-to-day staff recruitment and onboarding activities across The Marine Mammal Center. Reporting to the Associate Director, Recruitment & Onboarding, and partnering closely with hiring managers, the position leads assigned recruitment processes for a broad range of employee positions, from initial planning and candidate sourcing through selection, offer, pre-boarding, and onboarding. The manager serves as the primary point of contact for candidates and new employees and supports hiring managers with information, tools, and process guidance to promote consistent, equitable, and effective hiring practices. The position implements established processes, maintains resources and records, tracks activity and outcomes, and identifies opportunities to improve the candidate, hiring manager, and new employee experience. The role also supports guest housing administration, including payment processing, policy and record maintenance, resident and guest support, and housing operations. Other duties include donor cultivation activities, special projects, and research. The position has no supervisory responsibility. This is a full-time hybrid onsite/remote position. Work takes place in professional office, laboratory, and hospital environments, indoors and outdoors. Days and hours may vary; evening, weekend, and holiday work may be required. Travel within California, the Hawaiian Islands, and elsewhere nationally may be expected. Compensation is $73,000–$83,000.

Requirements

Passion for marine and environmental conservation and The Marine Mammal Center’s mission.
Knowledge of recruitment, selection, and onboarding practices, including sourcing, screening, interviewing, assessment, and candidate relationship management.
Knowledge of applicable federal, state, and local employment laws and regulations concerning recruitment, selection, pre-employment screening, onboarding, equal employment opportunity, and recordkeeping.
Experience using applicant tracking systems or recruitment modules within a Human Resources Information System.
Ability to independently manage multiple recruitment and onboarding processes through completion with accuracy, organization, responsiveness, and timely follow-through.
Ability to build effective partnerships with hiring managers, provide practical guidance, and support consistent and equitable hiring decisions.
Ability to develop clear job postings, candidate communications, interview materials, process documentation, training, and other recruitment and onboarding resources.
Ability to maintain, review, and interpret recruitment and onboarding data, identify concerns, and provide accurate information and practical recommendations to management.
Clear, professional, and concise oral and written communication skills with candidates, employees, managers, colleagues, vendors, and the public.
Professionalism, discretion, sound judgment, and confidentiality when handling sensitive candidate and employee information.
Ability to work independently within established procedures, organize competing priorities, meet deadlines, and seek direction or approval when appropriate.
Attention to detail, strong organizational skills, adaptability, and commitment to continuous improvement.
Skills using Microsoft Office applications, including Excel, Outlook, PowerPoint, SharePoint, and Word, and collaboration tools including Asana, Slack, Teams, and Zoom.
Ability to collaborate and maintain effective working relationships with staff, volunteers, training participants, vendors, and members of the public.
Ability to demonstrate self-awareness and respect when engaging with staff, volunteers, candidates, training participants, and members of the public.
Willingness to support and participate in the Center’s diversity, equity, and inclusion programs.
Education and/or experience equivalent to a bachelor’s degree in human resources, business administration, or a related field, and three years of directly related experience in staff recruitment, talent acquisition, onboarding, human resources, or a relevant client-driven role.
Ability to work at a desk for extended periods using a computer and occasionally lift and/or move up to 25 pounds.

Nice To Haves

Familiarity with Paylocity.
Professional HR certification such as PHR or SHRM-CP.

Responsibilities

Lead assigned staff recruitment processes from intake through selection and offer, and support senior-level, specialized, strategically critical, or difficult-to-fill searches.
Conduct intake meetings with hiring managers to establish position requirements, recruitment strategies, selection criteria, interview processes, timelines, and candidate experience expectations.
Prepare and maintain position postings across approved job boards, professional networks, social media, career fairs, and other channels.
Source candidates using established partnerships, platforms, networks, and pipelines; identify additional sourcing opportunities for management review.
Review applications, conduct phone screens and interviews, assess candidates against qualifications, and provide recommendations to hiring managers.
Coordinate recruitment stages, including interview scheduling, candidate communications, interview materials, reference checks, offers, background checks, and required documentation.
Maintain professional, timely communication with candidates and hiring managers and support an organized, positive, and equitable hiring experience.
Guide hiring managers in applying established recruitment practices, structured evaluation methods, selection criteria, interview processes, and relevant policies and employment requirements.
Coordinate end-to-end pre-boarding and onboarding, including new employee communications, forms, orientation scheduling, equipment and system-access coordination, welcome materials, and initial engagement.
Coordinate with the external IT vendor and internal partners so new employees receive needed equipment, system access, information, and support.
Implement and maintain recruitment and onboarding processes, templates, tools, training materials, and manager resources; recommend practical improvements.
Deliver recruitment and onboarding guidance and training for hiring managers and interview participants and support updates to training resources.
Maintain accurate and complete recruitment and onboarding records in the applicant tracking system and other assigned systems.
Maintain recruitment and onboarding data, prepare routine reports, identify potential delays, data concerns, or process gaps, and elevate findings and recommendations to management.
Resolve routine recruitment and onboarding questions and escalate matters involving policy interpretation, legal or compliance risk, senior-level searches, significant delays, or broader organizational impact.
Prepare, distribute, and maintain inventory of new employee welcome materials and gifts.
Process guest housing payments, invoicing, and collections, coordinating monthly reporting and reconciliation with Professional Education Programs and Finance teams.
Maintain and support implementation of housing policies, procedures, communications, and records with the Life Support Systems & Facilities department.
Respond to resident and guest questions and coordinate housing concerns, maintenance needs, and emergencies with the Life Support Systems & Facilities department, escalating as appropriate.
Participate in housing operations and resident relations, including quarterly walk-throughs.
Represent and promote the Center through donor cultivation activities in partnership with the department as opportunities arise.
Perform assigned special projects, research, and other duties.