Bilingual Healthcare Recruitment and Onboarding Coordinator
About The Position
The Bilingual Healthcare Recruitment and Onboarding Coordinator manages recruitment, credentialing, and onboarding for Licensed Behavior Analysts (LBAs). The role oversees the hiring process from sourcing and screening through interview coordination, offer management, credential verification, and final clearance for case assignment. The coordinator manages multiple candidates across hiring stages, maintains accurate records, follows up on outstanding documentation, and meets deadlines. The role works across HR, Clinical, LBA Coordination, Training, IT, and Finance/Payroll teams, as well as external agencies. It requires professional fluency in English and Mandarin or Spanish. The schedule is Monday through Friday, 9:00 AM–5:30 PM EST, for 40 hours per week. The position is described as an independent contractor role and offers permanent work from home.
Requirements
- Strong organizational, time-management, and follow-up skills, with high attention to detail when reviewing credentials and compliance documentation.
- Ability to manage multiple candidates and deadlines simultaneously.
- Proficiency with applicant tracking systems, Zoho, Microsoft Office, and related administrative tools.
- Ability to coordinate effectively across departments and with external agencies.
- Strong problem-solving skills and responsible handling of confidential information.
- Professional fluency in English.
- Professional fluency in Mandarin or Spanish.
- Ability to communicate clearly with candidates, internal teams, and external stakeholders in the required languages.
Nice To Haves
- Previous experience in recruitment, talent acquisition, HR coordination, healthcare administration, credentialing, or a related field.
- Experience recruiting healthcare professionals or managing provider credentialing.
- Familiarity with ADP or other HR and payroll systems.
Responsibilities
- Source Licensed Behavior Analyst candidates through Indeed, ZipRecruiter, and other approved recruitment channels, and screen resumes against role requirements.
- Verify BCBA certification, New York LBA licensure, National Provider Identifier (NPI), and Medicaid status, as applicable.
- Maintain accurate candidate profiles, recruitment stages, and credentialing notes in the ATS or Zoho.
- Coordinate interviews and maintain complete interview records; communicate work arrangements and compensation; coordinate offer letters and signed employment documentation.
- Initiate and track credentialing, provide documentation checklists, track Medicaid enrollment, ETIN, and group affiliation, follow up with external agencies including eMedNY, and coordinate E-Verify, SEL, and OIG checks.
- Coordinate onboarding with HR, Clinical, LBA Coordination, Training, IT, and Finance/Payroll teams.
- Collect employment and compliance documentation, track training completion and account setups, and verify full clearance before case assignment.
- Prepare weekly recruitment and onboarding reports, maintain the candidate pipeline, identify credentialing bottlenecks, escalate issues, and maintain confidentiality.
- Contact candidates and complete initial screening within established timelines, verify credentials before advancing candidates, and initiate credentialing promptly after offer acceptance.
- Ensure active credentialing cases have a documented next step and follow-up date, track time to clearance, address delays proactively, and meet established KPIs.
Benefits
- Health insurance coverage for eligible locations.
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What This Job Offers
Education Level
No Education Listed
