Healthcare Recruiting and Onboarding Coordinator

Boston Childrens Health Physicians LLP•Valhalla, NY

16h

About The Position

Boston Children’s Health Physicians (BCHP) is seeking a full-time Healthcare Recruiting and Onboarding Coordinator to manage recruiting and onboarding activities. The coordinator will help ensure a streamlined onboarding experience for new hires and screen, interview, and refer applicants for clinical, technical, administrative, and management positions. The position follows a Monday–Friday schedule with a hybrid and on-site work arrangement. Pay is approximately $28–$30 per hour and is negotiable based on experience. Onboarding work includes serving as a contact for new hires, coordinating background checks, collecting and verifying onboarding documents, tracking onboarding progress, confirming start dates with office managers, and maintaining compliance with onboarding processes. The coordinator reviews I-9 documents, meets with new hires via Zoom to verify them, creates employment folders, sends status changes to payroll, provides offer and status-change letters, and contacts rehired employees to confirm that tax and direct-deposit information transferred properly into BCHP’s HR system. Recruiting work includes drafting job-description templates, posting roles on internal and external job sites, reviewing and sourcing resumes, initially screening qualified candidates, and conducting reference checks. The coordinator also works with BCHP IT to arrange access to BCHP systems, including email, computers, and the EHR. Other duties may be assigned.

Requirements

At least 2 years of HR experience, preferably in a healthcare setting.
At least 1 year of recruiting experience.
Experience with Microsoft Office.
Ability to work independently and in a team environment.
Strong communication and organizational skills.
Familiarity with healthcare compliance and HIPAA regulations.
Proficiency with HRIS systems.
Ability to manage multiple tasks and meet hiring and onboarding deadlines.
Clear communication and ability to multitask.

Responsibilities

Serve as a point of contact for new hires during onboarding.
Coordinate background checks with new hires.
Collect and verify onboarding documents, including vaccination records, nursing licenses, and BLS cards.
Track onboarding progress for all new hires.
Communicate with office managers to confirm new-hire start dates.
Maintain compliance with the onboarding process.
Review I-9 documents uploaded directly and meet with new hires via Zoom to verify the documents.
Create employment folders for new hires.
Send status-change updates to the BCHP Payroll team.
Provide BCHP employees with offer letters and status-change letters.
Contact rehired employees to verify that tax and direct-deposit information rolled over properly into the BCHP HR system.
Draft job-description templates for clinical and administrative positions.
Post positions on internal and external job sites.
Review and source applicant resumes.
Conduct initial screenings of qualified candidates.
Conduct reference checks for potential new hires.
Work with the BCHP IT team to arrange access to BCHP systems, including email, computers, and the EHR.
Perform other duties as assigned.