Recruiting Operations Specialist (Contract)

Labelbox • San Francisco, CA

1d • Hybrid

About The Position

Labelbox is hiring a contract Recruiting Operations Specialist to help keep hiring running smoothly and provide an exceptional experience for candidates and interview teams. A large portion of the role focuses on interview scheduling and coordination, including managing calendars, logistics, and last-minute changes. The specialist partners closely with Talent Acquisition leads, recruiters, and hiring managers to keep hiring organized and moving forward.

The role also manages recruiting workflows and data in Greenhouse and Gem, maintains reliable data through audits and improvements, and builds recurring and ad hoc reports and dashboards on pipeline health, hiring progress, and candidate experience. The specialist is expected to identify and implement improvements to recruiting processes, tools, and workflows, and to own projects that improve hiring at Labelbox.

The position is based at Labelbox’s San Francisco headquarters three to four days per week. The expected annual base salary range for United States-based candidates is $80,000–$100,000, excluding potential equity packages and additional benefits. Compensation varies based on skills, competencies, experience, and geographic location.

Requirements

• A proactive approach, including anticipating needs, taking initiative, and following through with minimal direction.
• Dependable execution and curiosity, with an interest in keeping recruiting activities running smoothly and improving them.
• Experience delivering an exceptional candidate experience.
• Strong communication skills and attention to detail.
• Deep expertise in Greenhouse and Gem, including Gem Analytics, reporting, and data management.
• Interest in reporting and analytics, with the ability to translate recruiting data into clear, actionable insights.
• Excellent organizational and collaboration skills.
• Ability to manage competing priorities in a fast-paced environment.
• Ability to work from Labelbox’s San Francisco headquarters three to four days per week.

Nice To Haves

• 2+ years of experience in recruiting operations, recruiting coordination, or people operations.
• Bachelor’s degree.

Responsibilities

• Manage interview scheduling and coordination, including calendars, logistics, and last-minute changes.
• Deliver a thoughtful, seamless candidate experience throughout the interview process.
• Partner with the Talent Acquisition lead, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward.
• Manage day-to-day recruiting operations in Greenhouse and Gem.
• Maintain consistent workflows and clean, reliable recruiting data through regular audits and improvements.
• Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health, hiring progress, and candidate experience.
• Identify and implement improvements to recruiting processes, tools, and workflows.
• Own projects that improve recruiting at Labelbox and drive proposed ideas through execution.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed