Recruiting Operations Specialist (Contract)

Labelbox • San Francisco, CA

2d • $80,000 - $100,000 • Hybrid

About The Position

As a Recruiting Operations Specialist at Labelbox, you will help keep hiring running smoothly and deliver an exceptional experience for candidates and interview teams. A large portion of the role focuses on interview scheduling and coordination, partnering closely with Talent Acquisition leads and hiring managers to manage logistics and keep the process moving. You will also manage recruiting workflows and data in Greenhouse and Gem, and build reports and dashboards that turn recruiting activity into actionable insights. The role offers autonomy to identify opportunities, propose ideas, and own projects that improve hiring. The position is based at Labelbox’s San Francisco headquarters three to four days per week.

Labelbox describes its environment as fast-paced and high-intensity, with an emphasis on ownership, quick decision-making, continuous learning, and impact. Career advancement is tied to contributions. The role supports the company’s work building infrastructure and services for AI development.

Requirements

• At least 2 years of experience in recruiting operations, recruiting coordination, or people operations is preferred.
• A proactive approach, including anticipating needs, taking initiative, and following through with minimal direction.
• Dependable execution and curiosity, with an interest in keeping recruiting activities running smoothly and improving them.
• Experience delivering an exceptional candidate experience, with strong communication skills and attention to detail.
• Deep expertise in Greenhouse and Gem, including Gem Analytics, reporting, and data management.
• Interest in reporting and analytics, and ability to translate recruiting data into clear, actionable insights.
• Excellent organizational and collaboration skills, including ability to manage competing priorities in a fast-paced environment.
• Ability to work from Labelbox’s San Francisco headquarters three to four days per week.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Manage interview scheduling and coordination, including calendars, logistics, and last-minute changes.
• Deliver a thoughtful, seamless candidate experience throughout the interview process.
• Partner with the Talent Acquisition lead, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward.
• Manage day-to-day recruiting operations in Greenhouse and Gem, maintaining consistent workflows and reliable data through audits and improvements.
• Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health, hiring progress, and candidate experience.
• Identify and implement improvements to recruiting processes, tools, and workflows.
• Own projects that improve recruiting at Labelbox, from proposing ideas through execution.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed