Recruiting Operations Specialist (Contract)

TRM Labs

20h • Remote

About The Position

TRM Labs is seeking a highly organized and proactive Recruiting Operations Specialist to support the Talent team and provide an exceptional candidate experience. The role partners with recruiters, hiring managers, interviewers, and candidates to coordinate interviews and keep hiring processes running smoothly and efficiently. It contributes to attracting world-class talent at a fast-paced, high-growth company.

The Talent team is fully remote and globally distributed, using asynchronous communication, Slack, documentation, and proactive updates to collaborate across time zones. Team routines include weekly hiring syncs for each role, weekly sourcing syncs, and bi-weekly team meetings. Team members maintain at least four hours of overlap with PST business hours; much of the team collaborates between 7 a.m. and noon PST.

The role also supports accurate recruiting data, recurring reporting, and workflow improvements, including automation. TRM expects team members to apply AI to improve workflows, problem-solving, output quality, and speed; applied AI fluency is evaluated during the interview process. The position is a contract role.

Requirements

• At least 1 year of experience as a recruiting coordinator, executive assistant, or in a similar scheduling-heavy role.
• Hands-on experience with an applicant tracking system; Ashby is preferred.
• Experience with Google Calendar.
• Strong organizational skills and attention to detail.
• Ability to manage competing deadlines.
• Fluent written and spoken English.
• A service-minded approach to candidates and internal stakeholders.
• Availability to overlap with US working hours; team members maintain at least four hours of overlap with PST business hours.
• Applied AI fluency is expected and evaluated during the interview process.

Nice To Haves

• Hands-on experience with Ashby.

Responsibilities

• Own interview scheduling across multiple time zones and keep candidates, hiring managers, and interviewers aligned.
• Serve as a first point of contact for candidates, providing timely updates and a professional experience.
• Maintain accurate data in Ashby and prepare recurring reports for the Talent team.
• Identify workflow bottlenecks and help implement improvements, including automation.
• Partner with recruiters and hiring managers to align on scheduling priorities.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed