Recruiting & Office Manager

Cheetah Clean Holding Company, LLC•Bowling Green, KY

About The Position

The Recruiting & Office Manager owns full-cycle hiring for wash technicians, MODs, and site leaders, including job postings, screening, scheduling, interviews, and offers. The role sources candidates through social media, local colleges and high schools, job fairs, referrals, and rehires, and builds candidate pipelines for every site. It also trains site managers on structured interviews and the Hungry, Humble, Smart scorecard, and ensures candidates receive responses within 24 hours and updates throughout the hiring process. The position manages Paylocity Recruiting requisitions, workflows, candidate statuses, offer letters, and onboarding handoffs; maintains complete applicant source, status, and outcome data; produces weekly hiring reports; and manages the recruitment inbox and hiring communications. Office management responsibilities include handling supplies, vendors, mail, equipment, facilities requests, visitors, meetings, travel, and company events, as well as assisting HR and leadership with special projects. Success measures include maintaining clean and current requisitions and timely candidate communication in the first 90 days; building site-level candidate pipelines, training managers, and launching referral and rehire programs within six months; and reducing time-to-fill and cost per hire while improving 90-day retention within the first year. The hiring process includes an application, one-way video introduction, virtual interview, in-person interview at HQ, and references and offer. The company aims to complete the process in about two weeks.

Requirements

At least 2 years of recruiting experience, ideally in high-volume hourly hiring in retail, restaurant, hospitality, logistics, or a similar field.
Hands-on experience with an applicant tracking system.
Office management or administrative experience.
Confidence communicating by phone and in person, including speaking to groups of candidates.
Strong organization and ability to manage dozens of open roles across multiple sites.
Comfort using Excel or Google Sheets for tracking and simple reports.
Reliable transportation and a valid driver's license.

Nice To Haves

Paylocity experience.
Bachelor's degree in HR or Business.
SHRM-CP or PHR certification, or working toward one.
Recruitment marketing or social media experience.
Bilingual English/Spanish.

Responsibilities

Manage full-cycle hiring for wash technicians, MODs, and site leaders, including postings, screening, scheduling, interviews, and offers.
Source candidates through social media, local colleges and high schools, job fairs, referrals, and rehires.
Build and maintain a pipeline of ready candidates for every site.
Train site managers on structured interviews and the Hungry, Humble, Smart scorecard.
Respond to candidates within 24 hours and provide updates throughout the hiring process.
Manage Paylocity Recruiting requisitions, workflows, candidate statuses, offer letters, and onboarding handoffs.
Ensure every applicant has a recorded source, status, and outcome.
Share weekly hiring metrics, including open roles, time-to-fill, source of hire, cost per hire, and 90-day retention.
Manage the recruitment inbox and hiring communications.
Handle office supplies, vendors, mail, equipment, and facilities requests.
Greet visitors and candidates and coordinate meetings, travel, and company events.
Assist HR and leadership with special projects.