Recruiting & Office Coordinator

TCWGlobal•New York City, NY

5d•Onsite

About The Position

The Recruiting & Office Coordinator is a dual-function role supporting recruiting operations and the onsite office experience in a fast-paced startup environment. The coordinator serves as a key point of contact for candidates and visitors, helping ensure smooth interviews, organized recruiting processes, and a welcoming office. The position requires working onsite in New York City five days per week.

Requirements

At least 2 years of recruiting coordination experience, ideally in a fast-paced or high-growth environment.
Hands-on experience with Ashby ATS.
Strong interview scheduling, calendar management, and candidate communication skills.
Exceptional organization, attention to detail, and accuracy in maintaining ATS or CRM records.
Excellent written and verbal communication skills and a polished, professional presence.
Ability to multitask, adapt quickly, and remain composed when priorities shift.
Proactive, solutions-oriented mindset and enthusiasm for building and improving processes.
Ability to work onsite in New York City five days per week.
Comfort using AI tools and ability to share specific examples of how AI has been used to improve productivity, solve problems, streamline workflows, or deliver better results, including tools, processes improved, and measurable outcomes.

Nice To Haves

Experience at an early-stage, venture-backed startup.
Exposure to employer branding, job postings, or candidate sourcing.
Experience supporting workplace culture, employee engagement, or organizational growth initiatives.

Responsibilities

Coordinate interviews, manage complex calendars, and facilitate communication between candidates, recruiters, and hiring teams.
Provide candidates with a welcoming, organized, and professional experience throughout the hiring process.
Maintain and optimize the Ashby Applicant Tracking System, including candidate records, documentation, and workflows.
Anticipate scheduling conflicts, troubleshoot last-minute changes, and keep onsite interviews running smoothly.
Identify opportunities to streamline recruiting processes, improve efficiency, and enhance the candidate experience.
Support recruiting metrics, reporting, and employer branding initiatives.
Welcome candidates, clients, and visitors and create a positive, professional first impression.
Manage visitor check-ins, coordinate building security access, and notify employees of guest arrivals.
Escort candidates between interview rooms, coordinate room transitions, and help visitors feel comfortable and informed.
Monitor interview and visitor schedules, prepare for arrivals, and adjust to changes.
Balance reception responsibilities with recruiting priorities while serving as a reliable point of contact.