Recruiting Coordinator

Sila • Alameda, CA

2d • Onsite

About The Position

Sila is seeking an energetic and organized Recruiting Coordinator to support its Talent Team on a contract basis. The role helps coordinate the recruitment process, communicate with candidates, and support recruiting operations to provide an efficient and positive candidate experience. It requires regular on-site presence in Alameda, California, and close collaboration with hiring managers and the HR team.

Requirements

• At least 6 months to 2 years of experience in recruiting or HR coordination roles.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills, including professional in-person communication.
• Proficiency in Google Suite, including Gmail, Sheets, and Docs.
• Ability to handle confidential information with discretion.
• Attention to detail and ability to multitask.
• Ability to work effectively in a collaborative, on-site team environment.
• Ability to move long distances, such as between buildings, and remain stationary for extended periods.
• Ability to operate a computer and other office equipment, such as a laptop and copier/printer, at a fixed location.
• Regular attendance at the office in Alameda, California.

Nice To Haves

• Familiarity with Greenhouse Applicant Tracking System.

Responsibilities

• Schedule and confirm in-person, virtual, and phone interviews with candidates and hiring managers, handling logistics such as meeting-room setup and greeting candidates.
• Serve as a primary candidate contact, provide in-person support as needed, and respond promptly to candidate inquiries.
• Assist with posting job openings on job boards and internal channels, and advertise positions through local outlets when applicable.
• Maintain current candidate records in the Applicant Tracking System and assist other team members on-site as needed.
• Provide on-site administrative support to the Talent Team, including interview scheduling and day-to-day operations.
• Coordinate with hiring managers to support interview and hiring-event communication and logistics.
• Create a professional and welcoming experience for candidates attending in-person interviews.
• Support other HR functions as needed, including career fairs, recruiting events, and the internship program.
• Support Talent Acquisition Partners on recruiting-related projects, such as sourcing, job descriptions, and training documents.

Benefits

• The role may be eligible for overtime.
• Sila’s competitive Total Rewards package can include benefits, perks, and equity.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed