Recruiting Coordinator

Viva • Colorado Springs, CO

4d • Remote

About The Position

As a Viva Recruiting Coordinator, you will work embedded with the recruiting team of one of Viva Talent’s US customers. You will keep the recruiting pipeline moving so candidates do not fall through the cracks, processes do not stall, and hiring targets stay on track. You will help reduce recruiter workload by identifying and resolving bottlenecks, maintaining accurate records, and providing timely, thoughtful candidate communication.

The role is designed for someone who can work quickly and accurately, take ownership of recruiting coordination, and use AI tools while exercising judgment and reviewing outputs. Performance is defined by candidate response time, time between stages, time to hire, and hires against target. The position is fully remote and offers autonomy to propose ideas and influence how the recruiting process operates.

Requirements

• At least 1 year of experience supporting recruiting or employee processes.
• Experience scheduling interviews for hiring managers, recruiters, or Talent Partners.
• Experience using an ATS or HRIS to manage candidate or employee records, statuses, and next steps.
• Experience managing candidate or employee communication through email, LinkedIn, or job boards, including status updates, follow-ups, feedback, or responses to questions.
• C1-level English, with the ability to communicate confidently and concisely at a fast pace.
• At least 2 years at one company at some point in your career, in any role.
• Typing speed of at least 40 WPM.
• Experience using AI tools in real work and reviewing their outputs before relying on them.
• General administrative or coordination experience alone does not meet the role’s requirements.

Responsibilities

• Schedule interviews quickly and accurately for hiring managers, Talent Partners, interviewers, and panels.
• Maintain accurate ATS records, including candidate statuses, notes, and next steps.
• Manage clear, timely, and considerate candidate communication through email, LinkedIn, and job boards.
• Identify where candidates or recruiting processes are stalled and remove bottlenecks.
• Research issues before recommending solutions, provide context, and involve decision-makers in time.
• Use AI to work more efficiently while applying independent judgment and reviewing outputs.
• Help keep candidate response time, time between stages, time to hire, and hires against target on track.

Benefits

• 100% remote work.
• Competitive compensation with reviews every six months and performance bonuses.
• Global health insurance, including medical, dental, vision, mental health, and routine care.
• Paid holidays, vacation, and sick leave.
• Family care days.
• Parental leave and flexible family support.
• A culture centered on growth, ownership, well-being, and continuous learning.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed