Recruiting Coordinator

Overland AI•Seattle, WA

7d•Onsite

About The Position

Overland AI is hiring a full-time Recruiting Coordinator for an in-office role in Seattle, Washington. The coordinator owns the logistics that keep hiring running smoothly, partnering with recruiters, hiring managers, and interview panels across engineering, operations, and corporate teams. The role coordinates interviews, hosts candidates onsite, maintains the applicant tracking system, and provides candidates with a well-organized, welcoming experience from initial contact through the final decision. The successful candidate is highly organized, detail-oriented, and enjoys working with people. They communicate clearly with candidates and hiring teams, keep recruiting records accurate, help move requisitions through the pipeline, track recruiting metrics, and identify opportunities to improve coordination processes. The position may involve access to export-controlled technology, and employment is contingent on the ability to comply with U.S. export control laws.

Requirements

1–3 years of experience in recruiting coordination, people operations, HR, executive assistance, or a similar high-volume coordination role.
Strong organizational skills and excellent attention to detail.
Clear written and verbal communication skills, including the ability to keep multiple stakeholders informed proactively.
Ability to handle sensitive and confidential information, including compensation, offer details, and candidate feedback, with discretion.
Ability to manage a high volume of scheduling requests and competing priorities simultaneously.
Proficiency with Microsoft Outlook, Slack, and similar collaboration tools, and ability to learn new systems quickly.
Proficiency with applicant tracking system platforms; the company uses Rippling.
Ability to comply with U.S. export control laws, as employment is contingent on this where the position involves access to export-controlled technology.

Nice To Haves

Experience coordinating interviews or scheduling in defense tech, aerospace, robotics, or another technical industry.
Familiarity with cleared hiring processes or recruiting for roles requiring U.S. citizenship or security clearances.
Experience supporting high-volume recruiting sprints or rapid-growth hiring at a startup.
Background in hospitality, events, or other roles centered on creating a great experience for people.

Responsibilities

Own end-to-end interview scheduling, coordinating across time zones and resolving calendar conflicts while ensuring candidates and interviewers are informed and prepared.
Host candidates during onsite interviews at the Seattle office and provide a warm, professional candidate experience.
Keep candidates and hiring teams informed throughout the recruiting process with clear, timely communication.
Maintain accurate and current candidate records, interview scorecards, and status updates in Rippling.
Partner with recruiters and hiring managers to anticipate needs, identify bottlenecks, and move requisitions through the pipeline.
Track and report recruiting metrics, including time-to-schedule, pipeline volume, and interview completion rates, and surface what is working and what is not.
Identify and implement improvements to recruiting coordination processes to make them faster, cleaner, or less error-prone.