Recruiting Coordinator

Aalo Atomics•Austin, TX

12d•Onsite

About The Position

Aalo Atomics is seeking a Recruiting Coordinator to support its growing Talent Acquisition team. This role partners with recruiters, hiring managers, candidates, and cross-functional stakeholders to coordinate interviews, manage recruiting operations, maintain candidate information, and support the hiring process. The coordinator is expected to provide a professional candidate experience and manage logistical challenges in a fast-paced environment. The role also supports onboarding, recruiting events, and process improvements as the company scales. The position requires the employee to be based in the United States and work onsite at Aalo Atomics’ headquarters in Austin, Texas. Applicants must be U.S. Citizens or U.S. Persons in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships.

Requirements

At least 1 year of experience in recruiting coordination, HR coordination, talent acquisition support, or a related administrative role.
Experience managing interview scheduling, calendar coordination, or high-volume logistics.
Experience working with Applicant Tracking Systems (ATS) and recruiting workflows.
Strong organizational and time-management skills, including the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
High attention to detail and commitment to accuracy.
Ability to handle sensitive and confidential information with professionalism and discretion.
Proficiency with Microsoft Office Suite and common business applications.
Must be based in the United States.
Must be willing to work onsite at the headquarters in Austin, Texas.
Must be a U.S. Citizen or U.S. Person in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships.

Nice To Haves

Previous experience as a Recruiting Coordinator supporting a growing organization.
Experience with Rippling or similar ATS platforms.
Experience supporting technical, engineering, manufacturing, or startup recruiting teams.
Bachelor's degree in Human Resources, Business Administration, or a related field.
Familiarity with onboarding processes and recruiting operations best practices.

Responsibilities

Coordinate and schedule virtual, phone, and onsite interviews across multiple locations.
Serve as a key candidate contact throughout the interview process and provide a timely, professional candidate experience.
Communicate interview details, scheduling updates, and logistics to candidates, recruiters, and hiring teams.
Coordinate complex calendars with recruiters and hiring managers to keep interview processes moving efficiently.
Support onsite interview logistics, including candidate check-in, interview agendas, and travel arrangements as needed.
Ensure export control requirements and candidate access procedures are followed during the interview process.
Maintain accurate candidate records and recruiting activity in the Applicant Tracking System (ATS).
Assist with recruiting administration, including generating offer letters, preparing hiring documentation, and supporting offer-related processes.
Coordinate onboarding documentation, new-hire logistics, and schedules.
Create and post job openings on company career sites and recruiting platforms as needed.
Assist with recruiting events, career fairs, university recruiting, and other talent acquisition initiatives.
Identify opportunities to improve recruiting processes, scheduling workflows, and operational efficiency.
Provide additional recruiting coordination and administrative support as the Talent Acquisition team grows.