Recruiting Coordinator

Aston Carter • Seattle, WA

6d • $26 - $26 • Onsite

About The Position

The Recruiting Operation Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support the full interview process and deliver an exceptional candidate experience. The role supports recruiting activities, maintains accurate candidate records, and builds relationships with candidates and internal stakeholders. It is suited to someone who is organized, thrives in a dynamic environment, and wants to broaden their experience within a talent acquisition function.

This is a contract position based in Seattle, Washington, and is fully onsite. The position requires close collaboration with recruiters, hiring managers, and other internal partners. It involves frequent context switching, adapting to changing priorities, and handling multiple scheduling and coordination tasks. Professional attire is expected when interacting with candidates and stakeholders, particularly during onsite or video-based interview coordination.

Requirements

• 1–3+ years of experience in a high-volume scheduling or coordinating position.
• Experience in recruiting, talent acquisition, or hiring support functions.
• Experience in administrative coordination or similar administrative support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting systems.
• Strong scheduling skills, including the ability to manage multiple calendars and competing priorities.
• Effective written and verbal communication skills.
• Bachelor's degree.

Nice To Haves

• Strong customer focus and commitment to delivering a positive candidate experience.
• Excellent attention to detail and organizational skills.
• Strong oral and written communication, including professional email and phone etiquette.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Comfort collaborating with internal and external stakeholders at various levels.
• Enthusiasm for supporting recruiting operations and helping build a high-performing organization.

Responsibilities

• Schedule interviews and phone screens with candidates and hiring managers, including arranging travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems.
• Confirm new hires in recruiting systems and support related administrative steps.
• Follow up with candidates by phone and email to keep them informed of their recruiting status.
• Track recruiting activities and prepare weekly reports summarizing candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare or distribute materials for interview teams.
• Identify and recommend opportunities to improve the candidate experience and increase scheduling efficiency.
• Assist with other recruiting activities and projects as needed.
• Collaborate with recruiters and internal partners to ensure a smooth and consistent process.
• Maintain professionalism and a customer-focused approach when interacting with candidates, hiring managers, and external partners.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions
• Life insurance, including voluntary life and AD&D coverage for employees and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off or leave, including PTO, vacation, or sick leave

What This Job Offers

• Career Level: Entry Level