Recruiting Coordinator
About The Position
Ellipsis Health is hiring its first Recruiting Coordinator to help build recruiting operations from the ground up as the company scales the team behind Sage. This is a founding role in the Talent function, working alongside the Head of Talent to shape hiring strategy and create a fast, organized, thoughtful recruiting engine. The coordinator will partner with founders, hiring managers, and interviewers, and will own operational processes and candidate experience from initial contact through the hiring process. The position is based in the San Francisco office on a hybrid schedule. The role includes developing recruiting processes, tools, and documentation; configuring the Ashby talent technology stack and sourcing-platform integrations; coordinating interview processes; improving candidate communications and experience; maintaining accurate and consistent job postings; launching recruiting programs; and tracking pipeline data to identify ways to improve hiring.
Requirements
- At least 2 years of recruiting coordination, talent operations, or related experience at a technology company.
- Experience at an early-stage startup or ability to thrive in ambiguity and build processes rather than simply follow existing ones.
- A builder mindset, including treating scheduling as a workflow problem and looking for ways to reduce friction and automate manual steps.
- Exceptional organization and ability to prioritize and execute many high-priority tasks at once.
- Keen attention to detail.
- Passion for creating exceptional candidate experiences.
- Excellent written and verbal communication skills and confidence partnering with founders and senior leaders.
- Understanding of how to use LinkedIn and other job boards to audit, optimize, and update job postings.
- Knowledge of sourcing platforms, such as LinkedIn Recruiter, Gem, SeekOut, or Juicebox, and how they integrate with an ATS.
Nice To Haves
- Experience as an early member of a recruiting team at a venture-backed startup.
- Experience with modern ATS systems, such as Ashby, Greenhouse, or Lever.
- Experience building recruiting and coordination processes from scratch, including interview training programs, scheduling best practices, or candidate experience design.
- Experience building dashboards, workflow automations, and agentic solutions for recruiting teams.
- Interest in AI and healthcare.
Responsibilities
- Partner with the Head of Talent to design recruiting operations strategy, including processes, tools, and plans for scaling hiring.
- Build and manage the talent technology stack in Ashby, including workflows, scheduling automation, candidate communications, and pipeline reporting.
- Evaluate, set up, and manage sourcing platforms and their integrations with Ashby.
- Create recruiting playbooks, templates, and documentation.
- Coordinate end-to-end interviews across multistage interview loops, time zones, and virtual and in-person formats, including founder and executive interviews.
- Partner with hiring managers to design interview plans, loops, and scorecards, and hold teams accountable for timely feedback and decisions.
- Host onsite candidates and ensure visits are organized and welcoming.
- Adapt to schedule changes and shifting priorities to keep recruiting processes moving.
- Serve as the primary point of contact for candidates, keeping them informed and prepared throughout the process.
- Audit and update job postings on LinkedIn, the careers page, and other channels to ensure listings are accurate, consistent, and on brand.
- Help launch and run programs such as interview training, referral drives, sourcing events, and onboarding preparation.
- Track pipeline data and surface insights to improve the speed and quality of hiring.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
