Recruiting Coordinator

Luxus • Orlando, FL

81d • Remote

About The Position

Luxus Group is seeking a highly organized, responsive, and proactive Recruiting Coordinator to provide full-time support to an Account Manager responsible for client relationships, recruiting, and business development. The Recruiting Coordinator will help manage the candidate research, outreach, scheduling, database administration, document preparation, client submissions, and follow-up activities required to keep recruiting searches and business-development initiatives moving forward. The ideal candidate is comfortable communicating with candidates and prospective clients, managing multiple priorities, learning recruiting technology, and working independently in a remote environment. This is a production-focused position with clear performance expectations. Success will be measured primarily by the Recruiting Coordinator’s ability to generate qualified candidate conversations, schedule prospective-client appointments, maintain accurate data, provide timely follow-up, and support an efficient recruiting operation.

The Recruiting Coordinator is an essential part of Luxus Group’s recruiting and business-development operation. The Account Manager is responsible for developing client relationships, understanding hiring needs, interviewing candidates, advising clients, generating new business, and producing revenue. The Recruiting Coordinator provides the research, outreach, scheduling, organization, documentation, and follow-up support that allows the Account Manager to remain focused on these high-value activities. Every candidate identified, response answered, appointment scheduled, database record updated, and submission prepared helps move a search closer to a successful hire. The Recruiting Coordinator will help Luxus Group:
Create a consistent pipeline of qualified candidates for active searches.
Generate prospective-client conversations and support company growth.
Respond quickly to candidates and potential clients before opportunities are lost.
Keep candidate, client, job, and outreach information accurate and organized.
Fill the Account Manager’s calendar with qualified recruiting and business-development conversations.
Deliver timely and professional candidate submissions, agreements, and client documents.
Provide candidates and clients with a high-quality experience.
Allow the Account Manager to spend more time interviewing, consulting, building relationships, and closing business.
This is not solely an administrative position. It is a measurable, production-oriented role that directly contributes to successful placements, client satisfaction, new-business development, and company revenue.

Requirements

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Professional telephone presence and confidence speaking with candidates and prospective clients.
• Ability to conduct online research and evaluate professional backgrounds.
• Comfortable using email, text messaging, LinkedIn, databases, and recruiting technology.
• Ability to learn new systems and follow documented processes.
• Strong attention to detail when handling resumes, job descriptions, contracts, submissions, and database information.
• Ability to manage multiple searches, deadlines, responses, and follow-up activities simultaneously.
• Self-motivated and capable of remaining productive while working remotely.
• Reliable availability for the daily 8:45 a.m. Eastern Time virtual meeting.
• Willingness to provide reasonable after-hours response coverage when needed.
• Dependable high-speed internet access.
• A secure, quiet, distraction-free, and professional home-office environment.

Nice To Haves

• Previous experience in recruiting, staffing, sales support, business development, lead generation, customer service, or appointment setting.
• Experience using an applicant tracking system or customer relationship management platform.
• Experience using LinkedIn for candidate or prospective-client research.
• Experience with email and text-message outreach campaigns.
• Experience formatting resumes, job descriptions, candidate presentations, or business documents.
• Familiarity with architecture, engineering, construction, technology, cybersecurity, or other professional-services industries.

Responsibilities

• Attend client discovery calls to learn about the client’s business, culture, hiring challenges, and position requirements.
• Attend client launch calls and document search priorities, required qualifications, compensation, timelines, and next steps.
• Help organize active searches and ensure agreed-upon tasks and follow-up activities are completed.
• Prepare and submit qualified candidates to clients.
• Prepare and send recruiting agreements, contracts, and other client-facing documents as directed.
• Maintain professional communication with candidates and clients throughout the recruiting process.
• Research prospective candidates using Luxus Group’s database, lead-generation platforms, professional networks, LinkedIn, and other approved sources.
• Review candidate backgrounds and identify individuals who may align with active searches.
• Build and deploy email, text-message, and LinkedIn outreach campaigns.
• Monitor and respond to candidate replies promptly and professionally.
• Conduct warm follow-up calls with candidates who have responded or expressed potential interest.
• Schedule qualified candidate interviews and introductory calls for the Account Manager.
• Maintain organized follow-up activities so interested and qualified candidates are not overlooked.
• Keep candidates informed of next steps and ensure they receive a professional recruiting experience.
• Research prospective clients and decision-makers within Luxus Group’s target industries and markets.
• Support email, text, LinkedIn, and telephone outreach to prospective clients.
• Monitor and respond to interested business-development prospects.
• Conduct appropriate follow-up with prospective clients.
• Schedule qualified prospective-client appointments for the Account Manager.
• Assist with preparing information and documents needed for prospective-client conversations.
• Enter, update, and maintain accurate candidate, client, job, and activity information within the company’s recruiting database.
• Document outreach attempts, responses, conversations, scheduled meetings, and required follow-up activities.
• Create, edit, format, and post job descriptions.
• Format and prepare confidential resumes and candidate-profile documents.
• Remove identifying or sensitive information from resumes when confidential presentations are required.
• Prepare candidate submissions, client presentations, recruiting agreements, contracts, and related documentation.
• Help maintain accurate workflows, calendars, task lists, and recruiting records.
• Ensure documents and database records are complete, professional, and accurate before submission.
• Manage incoming candidate and prospective-client responses during assigned working hours.
• Monitor and respond to time-sensitive candidate and prospective-client communications after standard office hours when necessary.
• Ensure candidates and prospective clients receive prompt, professional, and accurate communication.
• Attend the required daily virtual team meeting at 8:45 a.m. Eastern Time.
• Communicate regularly with the Account Manager regarding candidate activity, scheduled appointments, urgent responses, and follow-up priorities.

Benefits

• Employer-paid employee health benefits
• 10 days of paid time off
• Company-observed paid holidays
• Fully remote work environment
• Flexible scheduling within an eight-hour workday
• Company-provided laptop, monitors, and headset
• Formal training and documented operating processes
• Ongoing mentorship and professional development
• Opportunity to gain experience in recruiting, account management, and business development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed