Recruiting Coordinator
About The Position
Fortastra is seeking a Recruiting Coordinator to support rapid growth across engineering, product, operations, and business functions. This individual contributor role provides operational support to Technical Recruiters and the People team, coordinates recruiting activities, and helps ensure a smooth and efficient process for candidates and hiring teams. The role manages interview logistics, candidate communication, and recruiting operations while supporting an exceptional candidate experience in a fast-paced startup environment. The position is five days on-site in Torrance, California, and requires U.S. citizenship or U.S. Person status. It is a high-trust, high-impact role within a mission-driven organization.
Requirements
- 1–3 years of experience in recruiting coordination, HR coordination, or a similar operations-focused role.
- Experience supporting recruiting processes in fast-paced environments.
- Strong organizational skills and ability to manage multiple concurrent schedules, tasks, and priorities.
- Exceptional attention to detail, accuracy, and follow-through.
- Clear and professional written and verbal communication skills.
- Comfort interacting with candidates, hiring managers, and executives.
- Proficiency with productivity tools such as Google Workspace or Microsoft Office.
- Collaborative mindset and a service-oriented approach to supporting recruiters and hiring teams.
- Ability to operate effectively in a high-accountability, fast-changing startup environment.
- Commitment to creating a positive, inclusive, and high-quality candidate experience.
- Must work on-site five days per week in Torrance, California.
- U.S. citizenship or U.S. Person status required.
Nice To Haves
- Experience supporting recruiting processes at a startup or high-growth company.
- Experience using Greenhouse or a similar applicant tracking system.
Responsibilities
- Coordinate and schedule interviews across multiple time zones and stakeholders, including candidates, hiring managers, interviewers, and executives.
- Serve as the main point of contact for candidates throughout the interview process and provide timely, clear communication.
- Manage and update candidate records and requisitions in the applicant tracking system.
- Support job posting and maintenance across the company website, job boards, and other channels.
- Prepare interview materials, scorecards, and agendas for hiring managers and interviewers.
- Partner with Technical Recruiters and hiring managers on interview planning, logistics, and day-of coordination.
- Facilitate on-site interviews, including candidate greetings, room setup, and day-of logistics.
- Coordinate background checks, reference checks, and other pre-employment steps as needed.
- Assist with offer letter preparation and collection of required documentation.
- Track and report recruiting metrics, such as pipeline status, time-to-interview, and scheduling volume.
- Contribute to process improvements for scheduling, communication templates, and candidate experience.
- Support onboarding logistics with the People team, including first-day schedules and coordination with IT and facilities.
- Represent Fortastra professionally in candidate and external partner interactions.
Benefits
- Unlimited paid time off.
- Medical, dental, and vision coverage for employees and their dependents.
- Company equity.
- 401(k) plan.
- Regular social events, team outings, and company-sponsored activities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
