Recruiting Coordinator

Mach Industries•Huntington Beach, CA

19d•$30 - $38•Onsite

About The Position

Mach Industries is seeking a Recruiting Coordinator to support hiring as the company grows. The role owns interview logistics and helps keep candidates, recruiters, and engineering teams aligned while delivering a thoughtful, well-organized candidate experience. The position is based onsite at Mach’s Huntington Beach headquarters and involves coordinating interviews, candidate travel, recruiting events, records, and process improvements. Applicants must meet the stated U.S. export-control eligibility requirements or be eligible to obtain the required authorizations.

Requirements

Bachelor’s degree in business, marketing, administration, communications, or a STEM field.
At least 1 year of experience in recruiting coordination, administrative support, hospitality, event coordination, or a similarly detail-oriented role.
Strong organizational skills and ability to manage multiple interview schedules, competing priorities, and last-minute changes.
Clear, professional communication and a welcoming approach when working with candidates, interviewers, and hiring managers.
Experience managing calendars in Google Workspace or Microsoft Office, with the ability to quickly learn recruiting and scheduling tools.
Proactive approach to solving problems, anticipating needs, and following through with minimal oversight.
Ability to work onsite at the Huntington Beach headquarters and handle sensitive candidate information with discretion.
Availability to work extended hours and weekends as needed.
Must be a U.S. citizen or national, lawful permanent resident, refugee, or asylee, or be eligible to obtain required U.S. Department of State authorizations, due to export-control requirements.

Nice To Haves

Experience coordinating interviews or supporting a recruiting team in a fast-paced startup or technical environment.
Familiarity with Greenhouse or another applicant tracking system.
Experience arranging candidate travel, managing itineraries, and processing reimbursements.
Experience preparing conference rooms, presentation equipment, and video conferencing tools.
Track record of improving scheduling processes and making recruiting operations more efficient.

Responsibilities

Own the onsite interview experience, including room readiness, presentation setup, candidate arrival, and serving as the primary point of contact during the visit.
Manage interview scheduling across candidates and internal teams, resolve calendar conflicts, and adapt to last-minute changes.
Coordinate candidate travel and logistics, including flights, hotels, transportation, and expense reimbursements.
Maintain accurate candidate records in the applicant tracking system and follow up on interview feedback to keep hiring decisions moving.
Support recruiting events, university visits, and team hiring initiatives through planning, logistics, and candidate communication.
Improve recruiting workflows, scheduling processes, and candidate preparation materials to support a growing team.