Recruiting Coordinator (AGI)
About The Position
Aston Carter is seeking a highly organized, customer-focused Recruiting Coordinator to support high-volume hiring initiatives in a fast-paced recruiting environment. The coordinator partners with recruiters, hiring managers, candidates, and cross-functional stakeholders to deliver a smooth candidate experience from interview scheduling through onboarding. The role involves managing recruiting operations, interview logistics, candidate records, recruiting activity, and hiring processes. This is a fully onsite contract position in downtown Seattle, Washington, with a stated schedule of 8 a.m. to 5 p.m. The pay range is $26.00 per hour.
Requirements
- 1–4+ years of experience in recruiting coordination, talent acquisition, HR, administrative coordination, or a related area.
- Experience supporting recruiting or hiring processes in a fast-paced environment.
- Strong scheduling and calendar management experience.
- Experience using applicant tracking systems (ATS) or recruiting technologies.
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills.
- Exceptional organizational skills and strong attention to detail.
- Bachelor's degree required.
Nice To Haves
- Passion for delivering an exceptional candidate experience.
- Ability to manage multiple priorities while maintaining accuracy and responsiveness.
- Strong customer-service mindset and relationship-building skills.
- Comfort adapting to changing priorities and business needs.
- Ability to collaborate effectively with internal and external stakeholders.
Responsibilities
- Coordinate phone screens, virtual interviews, and onsite interviews with candidates, recruiters, and hiring managers.
- Manage interview scheduling logistics and help ensure a smooth experience for participants.
- Arrange candidate travel and related logistics when needed.
- Maintain accurate candidate records, job postings, and recruiting activity in applicant tracking systems and recruiting tools.
- Confirm new hires and keep recruiting systems accurately updated throughout the hiring process.
- Communicate timely interview-status updates and next steps to candidates by phone and email.
- Track recruiting activity, candidate pipelines, and hiring progress, and prepare recruiting reports as needed.
- Coordinate post-interview debrief meetings and distribute feedback documentation to interview teams.
- Identify opportunities to improve scheduling efficiency and the candidate experience.
- Support recruiting programs, projects, and operational initiatives as assigned.
- Collaborate with recruiters, hiring managers, and cross-functional stakeholders to support consistent hiring processes and successful outcomes.
Benefits
- Medical, dental, and vision coverage
- 401(k)/Roth retirement plan
- Basic and supplemental life and AD&D insurance
- Short- and long-term disability
- Health Savings Account (HSA)
- Dependent Care Flexible Spending Account (DCFSA)
- Transportation benefits
- Employee Assistance Program
- Paid time off, vacation, or sick leave, subject to eligibility and applicable terms
- Critical Illness, Accident, and Hospital coverage may be available
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What This Job Offers
Career Level
Entry Level
