Recruiting Coordinator

University of North Texas System•Denton, TX

3d•$49,000 - $49,000•Onsite

About The Position

The Recruiting Coordinator manages the job posting and complete pre-employment processes for hires across UNT System campuses. This front-facing role administers talent acquisition and onboarding processes, including job postings, offers, compliance requirements, and serving as a primary contact for hiring departments and new hires. The position is part of the UNT System Human Resources Department, which supports constituencies and institutions across the system. The department works toward becoming a values-driven, customer-focused enterprise emphasizing excellence, curiosity, and innovation. The role is based at UNT System Administration in Denton. The work schedule is Monday through Friday, 8 a.m. to 5 p.m. This is a security-sensitive position.

Requirements

Associate's degree in business, human resources management, or a related field and one year of related experience, or an equivalent combination of education, experience, and training.
Proficiency in Microsoft Office.
Knowledge of, or ability to quickly learn, relevant applicant tracking software and other technical resources.
Effective oral and written communication skills.
Excellent interpersonal skills.
Ability to plan, organize, and manage multiple assignments effectively.
Ability to establish and maintain effective working relationships.
Ability to work in a fast-paced environment with frequently changing priorities.
Ability to provide a high level of customer service and follow through.

Nice To Haves

Bachelor's degree in a relevant field.
PHR or SHRM certification.
Human Resources or recruiting experience.

Responsibilities

Coordinate with hiring managers on proposed salaries, determine whether offers are within budget, and identify when Compensation review is needed.
Prepare and retain offer letter proposals, obtain appropriate approvals, draft and finalize offer letters, make verbal offers to finalists, and liaise between hiring managers and new hires.
Review finalists' employment and education histories, verify required qualifications and references, and ensure search documents are uploaded and retained.
Manage pre-employment screenings, including criminal background checks, references, and drug tests when applicable, to support compliance.
Coordinate pre-boarding, answer new-hire questions about the process, and respond to finalists' questions about health benefits, vacation, and sick time.
Provide technical and administrative support to the Campus HR team, hiring managers, recruiters, and other stakeholders; serve as the organization's E-Verify expert and support compliance and process consistency.
Assist with applicant tracking system training and provide first-level support to campus employees with applicant tracking system questions or issues.
Collect search documentation from interview teams, including reference-check documents, and maintain it in accordance with the State Record Retention Schedule.
Review job postings for accuracy, clear communication of responsibilities and qualifications, alignment with organizational goals, and effectiveness in attracting talent.
Serve as the first point of contact for campus constituents and applicants regarding Talent Acquisition procedures and practices.
Ensure timely review and approval of job postings and offer letters; coordinate with hiring managers and recruiters to meet hiring deadlines and expedite time-sensitive actions.
Maintain current knowledge of UNT System institutions' organizational structures, policies, and procedures, and ensure recruitment practices align with institutional guidelines.
Provide responsive customer service and compose or revise correspondence and informational materials.