Recruiting Coordinator

Hex•San Francisco, CA

10d•$80,000 - $100,000•Hybrid

About The Position

Hex is seeking a Recruiting Coordinator to deliver an exceptional candidate experience and build the operational foundation that helps the company hire quickly without compromising quality. The role works closely with recruiters, hiring managers, interviewers, and leaders across the company to coordinate interviews, manage candidate communication, and keep hiring processes moving. It offers exposure to the full recruiting lifecycle and an opportunity to improve internal partnerships and recruiting operations as the company grows. The position is based at Hex’s San Francisco office at least three days per week, Tuesday through Thursday. The coordinator will also support onboarding, recruiting events, and other employee experience projects as needed.

Requirements

1–3+ years of work experience in recruiting coordination or another role requiring speed, organization, and communication.
Exceptional verbal and written communication; clear, warm, and concise communication, including under time pressure.
Strong sense of urgency and ability to move quickly without sacrificing quality.
Comfort working with senior leaders and managing frequently changing schedules and priorities.
Strong attention to detail, including with time zones, room bookings, and interviewer changes.
Ownership and self-direction; comfort with ambiguity and fast-moving environments where processes are still being built.
Genuine interest in hiring, creating a great experience, and the people side of building a company.
Availability to work from the San Francisco office at least three days per week, Tuesday through Thursday.

Nice To Haves

Startup experience.

Responsibilities

Own interview scheduling and coordination across multiple teams and searches, including complex onsite and virtual interview loops.
Partner with recruiters, hiring managers, and interviewers to keep hiring processes moving quickly and efficiently.
Deliver a high-touch candidate experience from the initial interview through the offer, making expectations clear and each touchpoint intentional.
Manage onsite interview logistics and create a thoughtful, welcoming experience for candidates visiting the San Francisco office.
Keep Ashby, ModernLoop, Notion documents, Juicebox, and other recruiting systems accurate and up to date.
Identify and proactively address scheduling conflicts, process bottlenecks, and candidate experience issues, using data and problem-solving to improve processes.
Build and improve recruiting processes, workflows, templates, and systems as hiring volume grows, using AI to automate repetitive tasks where possible.
Support onboarding, recruiting events, and other employee experience projects as needed.